Graduate Office Assistant (Student Wage)

University of Virginia; Louisiana (MO); On-site; USD 25,000 - 36,000; Part time

Job summary

The University of Virginia is seeking a currently enrolled graduate student to support office operations at our co-learning space in Fairfax, Virginia. This part-time role supports the Office Manager by maintaining a welcoming environment, running the front reception desk and ensuring smooth daily operation during evenings and weekends.

The ideal candidate will have strong communication and customer service skills, be detail-oriented, and proficient with Microsoft Office.

Qualifications

• Current graduate student enrolled at UVA.
• Strong written and verbal communication skills.
• Detail-oriented with strong organizational skills.
• Proficiency with Microsoft Office Suite.
• W orks well on teams and self-directed during unsupervised shifts.
• Ability to work flexible hours including weekends and evenings.

Responsibilities

• Oversee the front desk serving as the primary point of contact for visitors, students, faculty and staff providing support and answering questions as needed.
• Monitor and maintain security (facility access), cleanliness, and functionality of classrooms, office spaces, and common areas during shifts.
• Assist in setting up and breaking down events, meetings, classes, etc.
• Ensure AV and other technology equipment are in working order and set up.
• Assist with classroom, desk and space reservations.
• Answer phones, maintain records and office correspondence.
• Additional projects and responsibilities as needed.

Skills

Customer service

Communication

Written communication

Organizational skills

Teamwork

Self-direction

Flexibility

Problem solving

Education

Graduate student at UVA

Tools

Microsoft Office Suite

Job description

The UVA Northern Virginia team is seeking a currently enrolled graduate student to support office operations at our new co-learning space in Fairfax, Virginia. This role will support the Office Manager by maintaining a welcoming environment, running the front reception desk and ensuring smooth daily operation primarily during evening and weekend hours in a part-time capacity.

Key Responsibilities

• Oversee the front desk serving as the primary point of contact for visitors, students, faculty and staff providing support and answering questions as needed.
• Monitor and maintain security (facility access), cleanliness, and functionality of classrooms, office spaces, and common areas during shifts.
• Assist in setting up and breaking down events, meetings, classes, etc.
• Ensure AV and other technology equipment are in working order and set up.
• Assist with classroom, desk and space reservations.
• Answer phones, maintain records and office correspondence.
• Additional projects and responsibilities as needed.

Required Qualifications

• Current graduate student enrolled at UVA.
• Strong communication and customer service skills.
• Strong written and verbal skills.
• Detail-oriented with strong organizational skills.
• Proficiency with Microsoft Office Suite.
• Works well on teams and self-directed during unsupervised shifts.
• Ability to work flexible hours including weekends and evenings.

Preferred Skills

• Experience in public-facing roles.
• Ability to troubleshoot basic technology equipment issues.

Work Environment

This position requires regular presence in the office, including nights and weekends. Some light physical tasks may be involved such as moving tables, chairs and equipment.

Position Compensation

$22.00 Hourly.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers.

EEO Statement

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities.