Graduate Office Assistant (Student Wage)

University of Virginia; Fairfax (VA); On-site; USD 25,000 - 36,000; Part time

Job summary

University of Virginia is seeking a currently enrolled graduate student to support office operations at our co-learning space in Fairfax, VA. This part-time role focuses on front desk duties, welcoming visitors, and sustaining smooth daily operations during evenings and weekends.

The Student employee will assist the Office Manager, help with events, ensure rooms and AV equipment function correctly, and handle front desk inquiries.

Qualifications

• Current graduate student enrolled at UVA.
• Strong communication and customer service skills.
• Strong written and verbal skills.
• Detail-oriented with strong organizational skills.
• Proficiency with Microsoft Office Suite.
• Works well on teams and self-directed during unsupervised shifts.
• Ability to work flexible hours including weekends and evenings.

Responsibilities

• Oversee the front desk serving as the primary point of contact for visitors, students, faculty and staff providing support and answering questions as needed.
• Monitor and maintain security (facility access), cleanliness, and functionality of classrooms, office spaces, and common areas during shifts.
• Assist in setting up and breaking down events, meetings, classes, etc. Ensure AV and other technology equipment are in working order and set up.
• Assist with classroom, desk and space and reservations.
• Answer phones, maintain records and office correspondence.
• Additional projects and responsibilities as needed.

Skills

Communication

Customer service

Written skills

Detail-oriented

Organizational skills

Teamwork

Flexible hours

Education

Bachelor's degree

Tools

MS Office

Job description

The UVA Northern Virginia team is seeking a currently enrolled graduate student to support office operations at our new co-learning space in Fairfax, Virginia. This role will support the Office Manager by maintaining a welcoming environment, running the front reception desk and ensuring smooth daily operation primarily during evening and weekend hours in a part-time capacity.

Launched as part of UVA’s 2030 Great and Good Strategic Plan, the mission of UVA | Northern Virginia is to connect Grounds in Charlottesville with Northern Virginia and vice versa. UVA reimagined how the academic rigor of Charlottesville could be channeled north to create UVA | Northern Virginia – a knowledge tap of educational programs, research, mentorship, and events to support Northern Virginia working professionals in parallel with their careers. UVA | Northern Virginia is the center point of UVA’s efforts to better serve the commonwealth by bringing new and existing academic programs across disciplines and modalities – in-person, online, and hybrid – to Northern Virginia.

Key Responsibilities

• Oversee the front desk serving as the primary point of contact for visitors, students, faculty and staff providing support and answering questions as needed.
• Monitor and maintain security (facility access), cleanliness, and functionality of classrooms, office spaces, and common areas during shifts.
• Assist in setting up and breaking down events, meetings, classes, etc. Ensure AV and other technology equipment are in working order and set up.
• Assist with classroom, desk and space and reservations.
• Answer phones, maintain records and office correspondence.
• Additional projects and responsibilities as needed.

Required Qualifications

• Current graduate student enrolled at UVA.
• Strong communication and customer service skills.
• Strong written and verbal skills.
• Detail-oriented with strong organizational skills.
• Proficiency with Microsoft Office Suite
• Works well on teams and self-directed during unsupervised shifts.
• Ability to work flexible hours including weekends and evenings.

Preferred Skills

• Experience in public-facing roles.
• Ability to troubleshoot basic technology equipment issues

Work Environment

This position requires regular presence in the office, including nights and weekends. Some light physical tasks may be involved such as moving tables, chairs and equipment.

Position Compensation: $22.00 Hourly

MINIMUM REQUIREMENTS

Education: Bachelor’s degree. Registered as a UVA graduate student.
Experience: none
Licensure: None

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.