Graduate College Administrative Support Specialist

Oklahoma State University; Stillwater (OK); On-site; USD 42,981,000 - 57,308,000; Full time

Job summary

Oklahoma State University (OSU) Stillwater campus seeks a Front Desk / Office Assistant for the Graduate College. This role serves as the first impression, greeting visitors and directing inquiries.

You will manage the multi-line telephone system, handle general office duties, and securely process incoming mail and confidential forms while delivering courteous, accurate service to students, faculty, staff and external constituents.

Qualifications

• High School/GED is required, degree must be conferred by start date.
• 1 year clerical/customer service experience for Admin Support Specialist I.
• 2 years clerical/customer service experience for Admin Support Specialist II.
• 3 years clerical/customer service experience for Admin Support Specialist Sr.
• Experience should include positive interactions with the public and multi-line telephone usage.

Responsibilities

• Be the first impression representative of the Graduate College.
• Manage the multi-line department telephone system.
• Retain and distribute incoming mail and forms of a confidential nature.
• Provide excellent, dependable service to students, faculty, staff and external constituents.

Skills

Customer service

Clerical experience

Multi-line telephone

Computer skills

Education

High School/GED

Job description

Oklahoma State University (OSU) Stillwater campus seeks a Front Desk / Office Assistant for the Graduate College. This role serves as the first impression, greeting visitors and directing inquiries.

You will manage the multi-line telephone system, handle general office duties, and securely process incoming mail and confidential forms while delivering courteous, accurate service to students, faculty, staff and external constituents.