Admissions Specialist I-Sr

Oklahoma-State-University; Stillwater (OK); On-site; USD 26,000 - 41,000; Full time

Job summary

Oklahoma State University in Stillwater is seeking an Admissions Specialist to support graduate admissions operations. The role serves as a liaison between the Graduate College and 15-20 academic departments, delivering accurate, timely processing of applications and transcripts.

The ideal candidate will have strong communication, be highly organized, and proficient with Microsoft Office, evaluating domestic and international materials while upholding privacy standards and university policies.

Qualifications

• Strong verbal and written communication skills.
• Highly organized and detail-oriented with excellent written and oral communication.
• Ability to work in a rapidly changing environment.
• Safeguard privacy and confidentiality of information.
• Good working knowledge of Microsoft Office.

Responsibilities

• Serve as liaison between the Graduate College and 15-20 academic departments.
• Input applicant data accurately into the university student information system.
• Evaluate transcripts and application materials accurately and timely.
• Communicate with graduate students, faculty and staff clearly.
• Process program admission recommendations and complex evaluations.

Skills

Verbal and written communication

Organization and attention to detail

Adaptability in changing environment

Privacy and confidentiality

Microsoft Office Proficiency

Education

Bachelor's degree

High School/GED

Job description

Campus

OSU-Stillwater

Contact Name & Email

Rachel Shreffler, [e-mail]

Work Schedule

Monday - Friday 8:00 a.m. to 5:00 p.m., occasional overtime, twice yearly graduate commencement ceremonies.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$19.00 - $30.00

Hourly

About this Position

Serve as a liaison between the Graduate College and 15-20 academic departments. Provide excellent service to graduate students, faculty and graduate programs. Input applicant data accurately and timely into the university student information system. Evaluate transcripts/student application materials in an accurate, timely manner. Effectively communicate verbally and in writing with graduate students, faculty and graduate program staff. Efficiently operate electronic devises necessary for application processing. Process program admission recommendations accurately and efficiently. Perform complex evaluations of domestic and international graduate student applications. Determine the authenticity of transcripts and validity of bachelor's or master's degrees. Maintain accurate and up-to-date knowledge of all policies and procedures of the Oklahoma State Regents for Higher Education, OSU Graduate Faculty Council and the National Association for Foreign Student Affairs. Promotional opportunities may be available through established career development plan. Independently and efficiently resolve and explain the most complex processes, decision-making and unusual cases to all constitu...

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)


• Admissions Specialist I: High School/GED and 4 years of experience. Post secondary education may substitute for years of experience.


• Admissions Specialist II: Bachelor's degree and one year of experience.


• Senior Admissions Specialist: Bachelor's degree and two years of related experience


• Complete Facilities Management Leadership Development Program within two years of hire.

Skills, Proficiencies, and/or Knowledge:

Strong verbal and written communication skills.

Highly organized, detail-oriented, excellent written and oral communication skills.

Ability to work and adapt to a rapidly changing environment.

Exhibit a friendly, service-oriented manner with the ability to safeguard privacy and confidentiality regarding information accessible within the office.

Good working knowledge of Microsoft Office.

Preferred Qualifications

• Bachelor's


• Bachelor's degree and one year of experience as a Senior Admissions Officer or at least three years applicable experience in an external student services type position. One year of experience in university admissions or student services.