Government Administrative Specialist – Records & Meetings

Pbrpc; Midland (TX); Hybrid; USD 48,000 - 60,000; Full time

Job summary

Permian Basin Regional Planning Commission seeks an Administrative Assistant for the Administration Department in Midland, Texas. This full-time role supports executive leadership, manages records, policies, and compliance with federal/state regulations, and coordinates meetings and board activities.

Responsibilities include personnel records, onboarding/offboarding, website and IT coordination, public notices, and maintaining insurance records.

Qualifications

• Experience in governmental admin and regulatory compliance.
• Strong written and verbal communication with stakeholders.
• Willing to travel occasionally and pass background check.

Responsibilities

• Maintain personnel records and onboarding/offboarding; ensure regulatory compliance.
• Coordinate website updates with vendor.
• Coordinate IT system updates with MSP.
• Manage public information and notices for open meetings.
• Organize Board meetings and disseminate information.
• Maintain agency insurance records.
• Perform other duties as assigned by Executive Director.

Skills

Administrative coordination

Stakeholder communication

Office software

Records management

Travel willingness

Education

Bachelor's degree

Associate degree

Tools

Website management coordination

IT system coordination

Job description

Permian Basin Regional Planning Commission seeks an Administrative Assistant for the Administration Department in Midland, Texas. This full-time role supports executive leadership, manages records, policies, and compliance with federal/state regulations, and coordinates meetings and board activities.

Responsibilities include personnel records, onboarding/offboarding, website and IT coordination, public notices, and maintaining insurance records.