Administrative Assistant for Administration Department

Pbrpc; Midland (TX); Hybrid; USD 48,000 - 60,000; Full time

Job summary

Permian Basin Regional Planning Commission seeks an Administrative Assistant for the Administration Department in Midland, Texas. This full-time role supports executive leadership, manages records, policies, and compliance with federal/state regulations, and coordinates meetings and board activities.

Responsibilities include personnel records, onboarding/offboarding, website and IT coordination, public notices, and maintaining insurance records.

Qualifications

• Experience in governmental admin and regulatory compliance.
• Strong written and verbal communication with stakeholders.
• Willing to travel occasionally and pass background check.

Responsibilities

• Maintain personnel records and onboarding/offboarding; ensure regulatory compliance.
• Coordinate website updates with vendor.
• Coordinate IT system updates with MSP.
• Manage public information and notices for open meetings.
• Organize Board meetings and disseminate information.
• Maintain agency insurance records.
• Perform other duties as assigned by Executive Director.

Skills

Administrative coordination

Stakeholder communication

Office software

Records management

Travel willingness

Education

Bachelor's degree

Associate degree

Tools

Website management coordination

IT system coordination

Job description

Administrative Assistant for Administration Department

Full-Time Administrative Assistant for Administration Department at Permian Basin Regional Planning Commission Available Openings: 1 Posted Date: September 12, 2026 Apply By: October 30, 2026 Industry: Admin Pay Type: Salary Compensation: $48,000 - $60,000 DOE Education Level: Bachelor's Degree

The Administration Department Administrative Assistant reports directly to the Executive Director of the PBRPC. Primary responsibilities include performance of advanced administrative assistance for the PBRPC, a Council of Governments. Duties include participation in administering personnel policies, implementing administrative procedures and records management and other duties assigned by the Executive Director. Position requires daily public, internal and membership relations. Will work with Executive Director to coordinate Board of Directors activities and manage records and meeting documents. Will ensure agency compliance with federal and state regulations for serving local, state and federal agencies, as well as the general public.

Responsibilities

• Maintain and oversee personnel matters for the agency including records, employee onboarding/offboarding; completing reports, interpreting and maintaining regulations compliance, as well as reviewing and implementing administrative policies, procedures and employment law.
• Coordinate with website management vendor regarding updates and changes to agency website.
• Coordinate with IT managed service provider for updates and changes to agency IT system.
• Organize and maintain public information including notices regarding open meetings.
• Organize and oversee events pertaining to the Board of Directors including monthly meetings, annual general membership meetings, and dissemination of information.
• Organize and maintain records regarding insurance coverage for agency.
• Other duties as assigned by Executive Director.

Qualifications

• Proficient in administrative and organizational coordination. Knowledge of personnel and business requirements within a governmental agency following federal, state and local regulations. Proficient in communication practices to maintain effective relationships with all agency stakeholder groups. Proficient with experience in computer applications and office practices. Must be willing to travel occasionally to attend training and meetings.
• Appropriate Texas Drivers License and proof of liability insurance.
• Must be willing to consent to background check.
• Associate or Bachelor degree, or proven experience.

Permian Basin Regional Planning Commission

PO Box 60660
3202 Fortress Drive
Midland , TEXAS 79711