Dynamic Administrative & Operations Assistant

Magrym Consulting, Inc.; Midland (TX); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

401 K

Health Insurance

HSA Employer Contribution

Dental Insurance

Vision Insurance

Short Term/Long Term Disability

Life Insurance

Gym Membership

Job summary

Magrym Consulting, Inc. is seeking an Administrative Assistant to provide entry-level support for day-to-day operations in Midland, Texas.

The role involves handling administrative duties, preparing documents, and assisting with special projects under the guidance of the Office Manager. Key tasks include answering calls, greeting visitors, managing filing systems, scheduling travel, meetings and appointments, keeping supplies stocked, and supporting calendar management.

Qualifications

• High school diploma; associate degree preferred.
• Experience and education may substitute for one another.
• Strong confidentiality and professional communication.
• Typing speed of at least 50 WPM.

Responsibilities

• Answer and transfer phone calls, screening when necessary.
• Welcome and direct visitors and clients.
• Create and maintain filing systems for electronic and physical files.
• Draft letters, memos, invoices, reports and other documents.
• Coordinate travel, meetings and appointments for managers.
• Schedule and coordinate meetings for staff and other meetings.
• Maintain office supplies and calendar itineraries.
• Perform bookkeeping in Deltek Ajera data entry.

Skills

Verbal and written communication

Organizational skills

Time management

Customer service

Professional communication

Confidentiality

Typing 50 wpm

Recordkeeping

Attention to detail

Office administration

Education

High school diploma

Associate degree

Tools

Deltek Ajera

Microsoft Office 365

Job description

Magrym Consulting, Inc. is seeking an Administrative Assistant to provide entry-level support for day-to-day operations in Midland, Texas.

The role involves handling administrative duties, preparing documents, and assisting with special projects under the guidance of the Office Manager. Key tasks include answering calls, greeting visitors, managing filing systems, scheduling travel, meetings and appointments, keeping supplies stocked, and supporting calendar management.