Planning Administrative Assistant | Notary Certified

City of Midland, Texas; Midland (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

TMRS retirement plan

Educational Tuition Assistance Program

Public Service Loan Forgiveness - EMP

Midland Municipal Employee Credit Unit

Competitive pay

Medical/Dental/Vision Plan

PTO accrual

Paid holidays

Job summary

The City of Midland, Texas is seeking an organized Planning Division Administrative Assistant to coordinate applications, maintain case tracking, and assist with agenda preparation for the City Council and Planning and Zoning Commission. This role handles public notices, records, and minutes, and supports budget tracking and citizen inquiries in a fast-paced office.

Strong detail orientation and proficiency in office software are essential; bilingual Spanish is a plus but not required.

Qualifications

• High school diploma required
• Notary certification through Texas or eligibility
• Office experience in an administrative/clerical role preferred

Responsibilities

• Coordinate the processing of planning and development applications.
• Maintain Case Tracking Sheet using word processing, spreadsheets, and databases.
• Prepare agendas for Planning and Zoning Commission and City Council meetings.
• Distribute and mail P&Z and council agendas to stakeholders.
• Record and transcribe accurate minutes for permanent record.
• Assist with calendars, budget tracking, and responding to citizen inquiries.

Skills

Attention to detail

Organization

Communication

Education

High school diploma

Notary certification (or eligibility)

Job description

The City of Midland, Texas is seeking an organized Planning Division Administrative Assistant to coordinate applications, maintain case tracking, and assist with agenda preparation for the City Council and Planning and Zoning Commission. This role handles public notices, records, and minutes, and supports budget tracking and citizen inquiries in a fast-paced office.

Strong detail orientation and proficiency in office software are essential; bilingual Spanish is a plus but not required.