Global Office Administrator - Front Desk & Exec Support

Boutique Recruiting; Town of Florida (NY); On-site; USD 42,000 - 51,000; Full time

Benefits offered by this job

Healthcare benefits

Life insurance

401(k) eligibility after 3 months

10 days PTO (1–3 yrs)

6 fixed holidays

3 floating holidays

Job summary

Boutique Recruiting is seeking an Office Administrator to join a global logistics team, handling front desk duties and providing executive support. You will manage calendars, coordinate travel, process expenses, and maintain office organization with a professional, detail‑oriented approach.

The ideal candidate will be polished, dependable, and proficient in Microsoft Office, with strong communication skills. Prior office experience is helpful; attitude and learning ability are valued equally.

Qualifications

• Experience in office administration or receptionist roles preferred.
• Excellent English communication and professional demeanor required.
• Ability to handle confidential information with discretion.

Responsibilities

• Serve as the first point of contact for visitors, creating a professional and welcoming experience.
• Manage front desk operations including visitor sign-ins, badge printing, guest assistance, and conference room coordination.
• Coordinate domestic and international travel arrangements for executives including flights, transportation, and itineraries.
• Manage executive calendars and scheduling through Microsoft Outlook.
• Prepare and process expense reports while handling confidential information with discretion.
• Order office supplies, monitor inventory, and keep the workplace organized.
• Provide responsive administrative support to leadership and the broader office.

Skills

MS Office proficiency (Outlook)

Calendar management

Organizational skills

Communication skills

Discretion with confidential info

Travel coordination

Customer-service mindset

Tools

Microsoft Office

Outlook

Job description

Boutique Recruiting is seeking an Office Administrator to join a global logistics team, handling front desk duties and providing executive support. You will manage calendars, coordinate travel, process expenses, and maintain office organization with a professional, detail‑oriented approach.

The ideal candidate will be polished, dependable, and proficient in Microsoft Office, with strong communication skills. Prior office experience is helpful; attitude and learning ability are valued equally.