Office Supervisor

Opensity Solutions; Bellevue (WA); On-site; USD 38,572 - 44,083; Full time

Job summary

A professional office management firm in Bellevue, WA is looking for an organized Office Supervisor to oversee daily administrative operations and front desk duties. The ideal candidate will manage multiple priorities while demonstrating problem-solving skills and attention to detail. Key responsibilities include customer assistance, vendor coordination, and maintaining office supplies. Strong communication skills and proficiency in Microsoft Office are essential for this full-time role. Competitive salary ranges from $28 to $32 per hour.

Qualifications

• Proven experience in office management or administration.
• Strong verbal and written communication skills.
• Ability to work independently in a fast-paced environment.
• Experience with vendor coordination and invoice processing.

Responsibilities

• Greet and assist customers and vendors.
• Stock and order office supplies for operations.
• Monitor visitor access and issue parking passes.
• Coordinate onsite training sessions and company events.
• Create facility expense and occupancy reports.

Skills

Organization

Problem solving

Time management

Communication

Customer service orientation

Attention to detail

Multitasking

Tools

Microsoft Office Suite

FedEx account management

Job description

We are seeking a highly organized and reliable Office Supervisor to oversee daily operations, administrative support, and front desk duties. This role requires a proactive problem solver who can efficiently manage multiple priorities, maintain attention to detail, and work well under pressure with minimal supervision. The ideal candidate will demonstrate strong decision‑making skills, problem‑solving abilities, and excellent time management.

As the liaison between the company and the property management office, flexibility, commitment, and follow‑through are essential. The Office Supervisor must be capable of quickly actioning, resolving, or completing tasks, including last‑minute requests.

This role is front desk-based and requires a strong customer service mindset.

Pay Range:$28-$32

Key Responsibilities

Reception & Front Desk Operations:

• Greet and assist customers, vendors, and visiting employees with professionalism and warmth.
• Answer and direct phone calls promptly and courteously.
• Maintain the aesthetic appearance of the reception area and common spaces.

Office & Facility Management:

• Stock and order office and pantry supplies to ensure seamless office operations.
• Manage office space allocation for new employees and temporary workspace assignments.
• Monitor visitor access, issue suite key cards and parking passes as needed.
• Oversee and coordinate with company‑hired security guards, ensuring compliance with security protocols.
• Communicate with property management regarding office maintenance issues and service requests.
• Receive, sort, and route incoming mail and deliveries for timely distribution.
• Manage the company’s FedEx account and coordinate weekly shipments.
• Maintain communication with vendors, conduct monthly account reviews, and negotiate pricing annually.
• Track and process invoices from receipt to payment, ensuring accuracy and timely submissions.
• Reconcile vendor accounts and resolve any billing discrepancies.

Administrative & Event Support:

• Provide general administrative support to management as needed.
• Coordinate onsite training sessions and company events (before, during, and after).
• Assist with hotel accommodations and transportation arrangements for visiting employees.
• Book conference rooms and facilitate video conferencing requests.
• Maintain the conference room calendar and ensure meeting spaces are well‑prepared.

Reporting & Compliance:

• Create and maintain facility expense reports for management review.
• Track and submit occupancy reports upon request.
• Execute and oversee project requests as per established processes.

Required Skills & Qualifications

• Proven experience in office management, administration, or a related role.
• Strong verbal and written communication skills.
• Ability to work independently and efficiently in a fast‑paced environment.
• Exceptional multitasking, problem‑solving, and time‑management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Experience with vendor coordination, billing, and invoice processing.
• Customer service‑oriented mindset with a professional and friendly demeanor.
• Strong attention to detail and organizational skills.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.