Global Office & Admin Coordinator

Talentify; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Arc is seeking an Office Assistant to support the Arc team in New York. The role involves a variety of administrative functions, including reception, scheduling, and document preparation to keep operations running smoothly.

The successful candidate will work independently with strong organizational and communication skills, handle diverse tasks, and assist international colleagues as needed, contributing to a professional and welcoming office environment.

Qualifications

• Bachelor’s degree or equivalent experience.
• Excellent attention to detail and ability to multi-task.
• Ability to work independently and as part of a team.

Responsibilities

• Reception duties: greet visitors and manage calls.
• Prepare reports, maintain files, and update office procedures.
• Schedule meetings, travel, and appointments.
• Write and distribute emails and other correspondence.
• Maintain office supplies and order materials as needed.
• Assist in presentations, spreadsheets, and documents.
• Provide general support to visitors and staff.

Skills

Communication

Organizational skills

MS Office

Education

Bachelor’s degree

Tools

MS Office

Job description

Arc is seeking an Office Assistant to support the Arc team in New York. The role involves a variety of administrative functions, including reception, scheduling, and document preparation to keep operations running smoothly.

The successful candidate will work independently with strong organizational and communication skills, handle diverse tasks, and assist international colleagues as needed, contributing to a professional and welcoming office environment.