Office Assistant

Talentify; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Arc is seeking an Office Assistant to support the Arc team in New York. The role involves a variety of administrative functions, including reception, scheduling, and document preparation to keep operations running smoothly.

The successful candidate will work independently with strong organizational and communication skills, handle diverse tasks, and assist international colleagues as needed, contributing to a professional and welcoming office environment.

Qualifications

• Bachelor’s degree or equivalent experience.
• Excellent attention to detail and ability to multi-task.
• Ability to work independently and as part of a team.

Responsibilities

• Reception duties: greet visitors and manage calls.
• Prepare reports, maintain files, and update office procedures.
• Schedule meetings, travel, and appointments.
• Write and distribute emails and other correspondence.
• Maintain office supplies and order materials as needed.
• Assist in presentations, spreadsheets, and documents.
• Provide general support to visitors and staff.

Skills

Communication

Organizational skills

MS Office

Education

Bachelor’s degree

Tools

MS Office

Job description

About the Organization

We are active in venture capital, opportunistic real estate and family office activities. Check out www.arc-vc.com and www.arcny.com.

Office Assistant

The Office Assistant supports the Arc team. The role involves a variety of administrative functions. This includes normal administrative tasks and special projects.

We function in many areas of the globe in venture capital (including Europe and Israel) and in real estate in the United States.

The successful applicant must be able to work independently and possess strong organizational, interpersonal and problem-solving skills. Primary responsibilities will include:

• Reception Duties: Greet visitors, answer and direct phone calls, manage incoming and outgoing mail
• Administrative Support: Assist in the preparation of regularly scheduled reports, maintain files, update and maintain office policies and procedures
• Scheduling: Schedule and coordinate meetings, appointments, and travel arrangements
• Communication: Write and distribute email and other correspondence
• Office Supplies: Maintain inventory of office supplies and order new materials as needed.
• Documentation: Assist in the preparation of presentations, spreadsheets, and other documents as needed
• Team Support: Provide general support to visitors and assist other staff members as required

Qualifications

• Bachelor’s degree or equivalent experience
• Excellent attention to detail, strong organizational skills and pro-active problem solving
• Ability to work tactfully and effectively with a diverse group
• Excellent written and oral communication
• Ability to prioritize, multi-task, follow-through and report back, and manage time effectively
• Ability to work independently and as part of a team
• Ability to handle sensitive matters with discretion
• High degree of proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams)
• Ability to keep calm under pressure
• Ability to quickly and accurately analyze problems and identify appropriate solutions
• Excellent interpersonal communication skills, including tact, poise, professionalism, diplomacy, and a good sense of humor
• Flexibility and a "can do" approach to dynamic circumstances
• Experience working with international colleagues a plus

We are an equal opportunity employer

Our team members reflect that we are an equal opportunity organization and always have been. The below is brought to you by our regulatory sponsors. We are, in fact, serious about it.

Arc is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, creed, gender, marital status, sexual orientation, citizenship status, color, religion, national origin, age, disability, veteran status, or any other status protected under local, state, or federal laws. Arc provides reasonable accommodation to employees and applicants for employment who have disabilities. You may request a reasonable accommodation, in writing, by reaching out to our Human Resources department at: The Arc Companies, Human Resources, 655 Third Avenue, 28th Floor, New York, NY 10017.