Global Markets Executive Assistant - Front Office Support

BMO; New York (NY); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

Accident and life insurance

Retirement savings plans

Job summary

BMO Capital Markets is seeking a detail-oriented Global Markets Executive Assistant to support a large team and provide secondary coverage for GM Executives in a fast-paced front-office environment.

The role requires discretion, superb organizational and communication skills, and expertise in calendar and travel management across time zones. Strong collaboration with internal partners and external stakeholders is essential.

Qualifications

• Several years of executive or senior administrative support experience.
• Experience supporting senior professionals or teams within financial services is an asset.
• Post-secondary education preferred.

Responsibilities

• Secondary support for executive level professionals across GM, working alongside their primary coverage.
• Coordinate domestic and international travel, including flights, accommodations, visas, and itineraries; process related expenses accurately and on time.
• Prepare, edit, and format professional correspondence, reports, presentations, and meeting materials.
• Provide comprehensive administrative support to a team of 25-35 professionals within Global Markets.
• Manage high-volume email traffic, prioritizing and redirecting messages as appropriate.
• Assist with onboarding and offboarding activities for team members, including system access, equipment, and coordination with internal teams.

Skills

Calendar management

Discretion

Stakeholder management

Communication skills

Office software

Education

Post-secondary education

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

BMO Capital Markets is seeking a detail-oriented Global Markets Executive Assistant to support a large team and provide secondary coverage for GM Executives in a fast-paced front-office environment.

The role requires discretion, superb organizational and communication skills, and expertise in calendar and travel management across time zones. Strong collaboration with internal partners and external stakeholders is essential.