Global Lease Administration Lead

GardaWorld; Boca Raton (FL); Vor Ort; USD 110.000 - 150.000; Vollzeit

Benefits dieser Stelle

401(k) plan

Medical, dental, vision

Zusammenfassung

GardaWorld is seeking a Lease Administration Manager to oversee its global lease program and serve as the primary internal account manager for outsourced lease administration and transaction management services. You will ensure lease data accuracy, financial and contractual compliance, and proactive management of critical lease dates across a multinational portfolio.

Reporting to the Senior Director, Global Real Estate, you will collaborate with Finance, Legal, Facilities Management, and

Qualifikationen

• Bachelor’s degree in real estate, business administration, finance, or a related field.
• 5–8+ years of experience in corporate lease administration, commercial real estate operations, portfolio management, or outsourced real estate account management.
• Experience managing third‑party real estate service providers, performance metrics, and stakeholder relationships.
• Strong understanding of commercial leases, critical dates, rent schedules, operating expenses, options, landlord and tenant obligations, and lease document administration.
• Proficiency with lease administration platforms such as ManagePath or comparable systems, Microsoft Excel, and Microsoft Office.

Aufgaben

• Serve as the primary relationship owner and escalation point for outsourced lease administration and transaction management providers; monitor deliverables, service levels, responsiveness, and issue resolution.
• Oversee the central lease database, including lease abstractions, amendments, document completeness, data governance, quality assurance, and ongoing updates.
• Track and manage lease expirations, renewals, terminations, expansion options, notice deadlines, rent commencements, and other critical lease dates.
• Coordinate lease execution, document routing, onboarding, amendments, assignments, estoppels, SNDA requests, and landlord correspondence with Legal, Finance, and business stakeholders.
• Validate contractual rent obligations, escalations, additional rent, operating expenses, tax and insurance charges; coordinate discrepancies, audits, reconciliations, and landlord disputes with internal teams and service providers.
• Support rent-roll reporting, lease commitments, accruals, budgeting, forecasting, and audit requests; partner with Accounting to support lease accounting data and reporting requirements.
• Manage new-site and disposition workflows, ensuring executed terms, possession dates, financial obligations, and documentation are accurately transitioned to lease administration and operating teams.
• Coordinate portfolio reporting and executive dashboards, including upcoming expirations, lease obligations, options, occupancy costs, transaction activity, and identified risks or savings opportunities.
• Lead recurring provider performance reviews and stakeholder meetings; maintain action logs, ownership, deadlines, and documented resolutions.
• Develop and maintain standard operating procedures, intake processes, approval workflows, document standards, and internal controls across business units and regions.
• Collaborate with Facilities Management and Project Management teams regarding landlord obligations, maintenance responsibility disputes, restoration requirements, handover activities, and surrender obligations.
• Serve as a trusted internal resource for lease-related inquiries and coordinate timely support from external partners.
• Identify process improvement opportunities, automation initiatives, compliance gaps, and opportunities to reduce occupancy costs and mitigate contractual risk.

Kenntnisse

Lease administration

Portfolio management

Vendor management

Financial reporting

Data governance

Executive reporting

Stakeholder management

Ausbildung

Bachelor’s degree in real estate, business administration, finance, accounting

Tools

ManagePath

Microsoft Excel

Microsoft Office

Jobbeschreibung

GardaWorld is seeking a Lease Administration Manager to oversee its global lease program and serve as the primary internal account manager for outsourced lease administration and transaction management services. You will ensure lease data accuracy, financial and contractual compliance, and proactive management of critical lease dates across a multinational portfolio.

Reporting to the Senior Director, Global Real Estate, you will collaborate with Finance, Legal, Facilities Management, and