Global Governance Executive Assistant – Board & Operations

Macquarie Group; New York (NY); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Wellbeing leave day

25 days annual leave

20 weeks parental leave

12 days transition leave

6 weeks caregiver leave

Volunteer leave (2 days)

Donation matching

Health, dental, vision insurance

Health savings account

Dependent care savings account

Life insurance

Disability insurance

401(k)

Employee Assistance Program

Learning reimbursement

Recognition and service awards

Hybrid and flexible working

Home office equipment reimbursement

Job summary

Macquarie Group in New York seeks an Executive Assistant to support the Americas Governance team. You will manage strategic diary planning across time zones, coordinate international travel, and process expenses through Concur and Coupa.

You’ll prepare board materials and assist with corporate housekeeping and KYC requests while partnering with senior leaders. The role requires discretion, strong organizational skills, and the ability to drive cross‑regional collaboration in a fast-paced

Qualifications

• Support executive and governance teams with proactive, confidential assistance.
• Coordinate time-zone aware scheduling, travel, and expenses.
• Prepare board materials and ensure timely distribution.
• Respond to KYC requests and manage corporate records and notarization tasks.
• Partner with senior stakeholders across regions to drive smooth operations.

Responsibilities

• Strategic diary management across multiple time zones.
• Coordinate international travel and processing of expenses via Concur and Coupa.
• Prepare and distribute board materials for subsidiary meetings.
• Corporate housekeeping: books and records, notarization, apostilles.
• Support governance team communications and ad-hoc projects with discretion.

Skills

Stakeholder engagement

Organizational skills

Learning mindset

Proactive attitude

Outlook/Office suite

Interpersonal communication

Cross‑timezone coordination

Tools

Outlook

Word

PowerPoint

Excel

Teams

SharePoint

Concur

Coupa

DocuSign

board portals

Job description

Macquarie Group in New York seeks an Executive Assistant to support the Americas Governance team. You will manage strategic diary planning across time zones, coordinate international travel, and process expenses through Concur and Coupa.

You’ll prepare board materials and assist with corporate housekeeping and KYC requests while partnering with senior leaders. The role requires discretion, strong organizational skills, and the ability to drive cross‑regional collaboration in a fast-paced