Legal Team Executive Assistant

Macquarie Group; New York (NY); Presencial; USD 85.000 - 110.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Wellbeing leave day

25 days annual leave

20 weeks parental leave

12 days transition leave

6 weeks caregiver leave

Volunteer leave (2 days)

Donation matching

Health, dental, vision insurance

Health savings account

Dependent care savings account

Life insurance

Disability insurance

401(k)

Employee Assistance Program

Learning reimbursement

Recognition and service awards

Hybrid and flexible working

Home office equipment reimbursement

Descripción de la vacante

Macquarie Group in New York seeks an Executive Assistant to support the Americas Governance team. You will manage strategic diary planning across time zones, coordinate international travel, and process expenses through Concur and Coupa.

You’ll prepare board materials and assist with corporate housekeeping and KYC requests while partnering with senior leaders. The role requires discretion, strong organizational skills, and the ability to drive cross‑regional collaboration in a fast-paced

Formación

• Support executive and governance teams with proactive, confidential assistance.
• Coordinate time-zone aware scheduling, travel, and expenses.
• Prepare board materials and ensure timely distribution.
• Respond to KYC requests and manage corporate records and notarization tasks.
• Partner with senior stakeholders across regions to drive smooth operations.

Responsabilidades

• Strategic diary management across multiple time zones.
• Coordinate international travel and processing of expenses via Concur and Coupa.
• Prepare and distribute board materials for subsidiary meetings.
• Corporate housekeeping: books and records, notarization, apostilles.
• Support governance team communications and ad-hoc projects with discretion.

Conocimientos

Stakeholder engagement

Organizational skills

Learning mindset

Proactive attitude

Outlook/Office suite

Interpersonal communication

Cross‑timezone coordination

Herramientas

Outlook

Word

PowerPoint

Excel

Teams

SharePoint

Concur

Coupa

DocuSign

board portals

Descripción del empleo

Join the Global Subsidiary Governance Division of Macquarie’s Legal and Governance Group as an Executive Assistant based in our New York office supporting the Americas team.

We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you’re empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future.

What role will you play?

In this role you will utilize your strong organization and time management skills to provide proactive executive and operational support to the Americas Governance team. Beyond executive support, you will play a key role in workforce and business operations.

Core responsibilities include strategic diary management across time zones, coordinating international travel, and processing expenses and invoice through Concur and Coupa. You will also provide subsidiary board and committee meeting support, including scheduling, and board material preparation and distribution. In addition, you will assist with general corporate housekeeping, such as maintenance of corporate books and records, responding to KYC requests, and arranging notarization and apostilling of entity documents.

You will proactively manage priorities, resolve scheduling conflicts, protect focus time and agreed working-hour boundaries, anticipate follow-ups, and ensure actions progress without repeated prompting. You will work closely with Executive Assistants, governance professionals and senior stakeholders across regions, and support team communications, events and ad-hoc projects requiring sound judgment, discretion and strong follow-through.

What you offer

• Strong stakeholder engagement skills, with the ability to build trusted relationships, communicate effectively across all levels and understand and translate business needs into outcomes.
• Exceptional organizational skills, with the ability to manage competing priorities, coordinate multiple priorities, and maintain a high level of accuracy and attention to detail.
• Demonstrated learning mindset, with curiosity, adaptability and a willingness to embrace new technologies, processes and ways of working to continuously improve outcomes.
• Positive and proactive attitude with a willingness to take ownership and drive outcomes.
• Advanced capability in Outlook, Word, PowerPoint and Excel, with confidence learning and using tools such as Teams, SharePoint, Concur, Coupa, DocuSign and governance or board portals.
• Ability to adapt and deliver results in a fast-paced, dynamic environment, including supporting process improvement and technology automation projects
• Experience supporting senior leaders in financial services, legal, governance, risk, compliance or another deadline-driven professional environment is preferred.

Salary range for this position: $85,000 - $110,000/Yr. Actual base salary may vary based upon, but not limited to, relevant experience, time in role, peer and market data, prior performance, business sector, and geographic location. The successful candidate may also be eligible for an annual discretionary incentive compensation award.

What we offer

At Macquarie, you’re empowered to shape a career that’s rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on eligibility criteria, include:

• 1 wellbeing leave day per year and a minimum of 25 days of annual leave
• 20 weeks’ paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks’ paid leave for secondary caregivers
• 2 days of paid volunteer leave and donation matching
• Benefits and initiatives to support your physical, mental and financial wellbeing such as medical, prescription drug, dental, and vision insurance; health savings account and dependent day care savings account; life insurance, disability, and other insurance plans; 401(k) and short/long term disability
• Access to our Employee Assistance Program, a robust behavioural health network with counselling and coaching services
• Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
• Recognition and service awards
• Hybrid and flexible working arrangements, dependent on role
• Reimbursement for work from home equipment

About the Legal Governance Group

Our Legal and Governance Group is a global, dynamic and independent group of lawyers, governance professionals and technical specialists that protect and represent the interests of Macquarie, our businesses and our people. Our teams are at the forefront of Macquarie, undertaking cutting edge legal and governance work to support business outcomes.

Inclusion at Macquarie

We are committed to providing an inclusive environment for all, where different experiences, skills and perspectives are valued and respected. Macquarie provides access to opportunities for all individuals regardless of race, colour, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other characteristic or circumstance.
We provide reasonable accommodation to individuals who may need support during the recruitment process and employment. If you require an accommodation, please let us know during the application process.