Global Executive Assistant to Senior Leaders

Macquarie Group; New York (NY); On-site; USD 90,000 - 115,000; Full time

Benefits offered by this job

Wellbeing leave day

Annual leave (25 days)

Parental leave (20 weeks)

Volunteer leave

Health insurance

401(k)

Hybrid work arrangements

Equipment stipend

Job summary

Macquarie Asset Management is seeking an Executive Assistant to provide dedicated support to the Global Head, with potential to assist additional senior leaders. You will manage a complex calendar across multiple time zones, coordinate meetings, and handle travel logistics for international itineraries.

The role requires 5–10 years of executive support experience, exceptional communication, and a proactive approach.

Qualifications

• 5–10 years of experience supporting senior executives (Managing Director or equivalent level) in fast-paced environments such as investment banking or financial services
• Proven ability to manage complex, multi-time zone international travel and scheduling
• Exceptional written and verbal communication skills, including taking accurate minutes for senior committees
• Highly organized with meticulous attention to detail and the ability to manage multiple priorities under pressure
• Flexibility to work outside standard hours to meet global scheduling needs
• Advanced proficiency in Microsoft Office and experience with Concur and Coupa

Responsibilities

• Act as trusted partner to senior stakeholders, managing a complex calendar across multiple time zones
• Schedule and coordinate meetings involving senior internal stakeholders, external clients, regulators, and board members
• Prepare, format and distribute meeting agendas and materials; take concise minutes for Executive Committee meetings

Skills

Calendar management

Executive support

Travel coordination

Meeting coordination

Communication

Time management

Stakeholder management

Tools

Outlook

PowerPoint

Excel

Word

Concur

Coupa

Job description

Macquarie Asset Management is seeking an Executive Assistant to provide dedicated support to the Global Head, with potential to assist additional senior leaders. You will manage a complex calendar across multiple time zones, coordinate meetings, and handle travel logistics for international itineraries.

The role requires 5–10 years of executive support experience, exceptional communication, and a proactive approach.