Global Executive Assistant to Senior Leaders (Multi-Timezone)

Macquarie Bank Limited; New York (NY); On-site; USD 90,000 - 115,000; Full time

Benefits offered by this job

Wellbeing leave

Parental leave

Volunteer leave

Insurance

Job summary

Macquarie Asset Management is seeking an Executive Assistant for the Credit and Insurance team to support the Global Head and, over time, other senior leaders. The role requires proactive calendar management across Sydney, Asia, London and New York with travel and meeting coordination across multiple time zones.

Ideal candidates bring 5–10 years of experience supporting senior executives in fast-paced financial services, exceptional communication skills, and a high level of organization.

Qualifications

• 5-10 years of experience supporting senior executives (Managing Director or equivalent level).
• Experience managing complex, multi-time zone international travel and scheduling.
• Exceptional written and verbal communication skills, including minutes for senior committees.
• Highly organized with excellent attention to detail and ability to manage multiple priorities under pressure.
• Flexibility to work outside standard hours to accommodate global scheduling needs.
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and experience with Concur and Coupa.

Responsibilities

• Manage a complex, high-volume calendar across multiple time zones.
• Schedule and coordinate meetings involving senior stakeholders, clients, regulators, and board members.
• Prepare, format and distribute meeting agendas and materials; take concise minutes for Executive Committee meetings.
• Arrange complex, multi-leg international travel itineraries, including visas and lodging.
• Coordinate logistics for global town halls and leadership events across regions.
• Act as first point of contact for the Global Head; manage confidential information with discretion.

Skills

Senior executive support

Multi-time zone scheduling

Minutes taking

Organization

Flexible hours

Tools

Microsoft Office

Concur

Coupa

Job description

Macquarie Asset Management is seeking an Executive Assistant for the Credit and Insurance team to support the Global Head and, over time, other senior leaders. The role requires proactive calendar management across Sydney, Asia, London and New York with travel and meeting coordination across multiple time zones.

Ideal candidates bring 5–10 years of experience supporting senior executives in fast-paced financial services, exceptional communication skills, and a high level of organization.