Global Head Executive Assistant – Multi-Time-Zone Support

Macquarie Global Services; New York (NY); Hybrid; USD 90,000 - 115,000; Full time

Benefits offered by this job

Wellbeing leave day

25 days annual leave

Parental leave

Volunteer leave

Health insurance

401(k)

Hybrid work

Job summary

Macquarie Asset Management seeks an Executive Assistant to support the Global Head, managing a complex calendar across time zones and coordinating meetings with senior stakeholders.

You will arrange international travel, prepare agendas and minutes, and handle confidential correspondence with discretion, while building relationships with other assistants and leaders across the organization.

Qualifications

• 5–10 years of experience supporting senior executives (MD level or equivalent) in fast-paced environments.
• Demonstrated experience managing complex, multi-time zone travel and scheduling.
• Excellent written and verbal communication with minutes-taking experience for senior committees.
• Strong organizational skills with the ability to manage multiple priorities under pressure.

Responsibilities

• Act as trusted partner to Global Head, managing a complex, high-volume calendar across time zones.
• Coordinate senior leadership meetings with internal stakeholders, external clients, regulators and board members; take minutes.
• Arrange international travel itineraries and related logistics, including visas, venues and run-sheets.

Skills

Executive support

Calendar management

Multi-time zone scheduling

Minutes taking

Travel arrangements

Expense management

Concur and Coupa

Tools

Microsoft Office

Concur

Coupa

Job description

Macquarie Asset Management seeks an Executive Assistant to support the Global Head, managing a complex calendar across time zones and coordinating meetings with senior stakeholders.

You will arrange international travel, prepare agendas and minutes, and handle confidential correspondence with discretion, while building relationships with other assistants and leaders across the organization.