Hybrid Strategic EA for Global Legal & Governance

Macquarie Global Services; New York (NY); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Wellbeing leave

Annual leave 25 days

Parental leave 20 weeks

Volunteer leave

Insurance coverage

WFH equipment

Job summary

Macquarie in New York City seeks an Executive Assistant to support the Americas Governance team within the Global Subsidiary Governance Division of the Legal and Governance Group. You will deliver proactive executive support and help manage daily operations across time zones.

Key duties include diary management, international travel coordination, expense processing, and board/committee meeting support, plus corporate housekeeping and KYC responses with discretion and strong follow-through.

Qualifications

• Strong stakeholder engagement and relationship-building abilities across levels.
• Exceptional organization, prioritization and attention to detail.
• Willingness to learn, adapt to new tech and processes.
• Proactive, owner-mentality with strong follow-through.

Responsibilities

• Provide proactive executive and operational support to the Americas Governance team.
• Manage strategic diary across time zones, coordinate international travel, and process expenses via Concur/Coupa.
• Support subsidiary board and committee meetings, including scheduling and materials prep.
• Handle corporate housekeeping, KYC responses, notarization and apostilling of documents.

Skills

Stakeholder engagement

Organizational skills

Learning mindset

Proactive attitude

Microsoft Office

Teams/SharePoint

Concur/Coupa/DocuSign

Governance portals

Executive support

Tools

Concur

Coupa

DocuSign

Outlook

Word

PowerPoint

Excel

Teams

SharePoint

Job description

Macquarie in New York City seeks an Executive Assistant to support the Americas Governance team within the Global Subsidiary Governance Division of the Legal and Governance Group. You will deliver proactive executive support and help manage daily operations across time zones.

Key duties include diary management, international travel coordination, expense processing, and board/committee meeting support, plus corporate housekeeping and KYC responses with discretion and strong follow-through.