Executive Assistant

Gigs, Inc.; New York (NY); Hybrid; USD 95,000 - 135,000; Full time

Job summary

Gigs, Inc. in New York seeks a highly organized executive assistant to support the Founder's Office. You will protect leadership's time, manage complex calendars across time zones, and coordinate priorities with discretion.

The role is office‑based (2–3 days per week) with travel, requiring strong communication, briefing, and travel planning. You will draft materials, brief discussions, and maintain polished interactions with top stakeholders.

Qualifications

• Owner mindset with proactive problem solving.
• Experience supporting senior leaders in fast‑paced environments.
• Exceptional calendar management and gatekeeping abilities.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication across stakeholders.
• Willingness to travel and work across time zones.
• Maintains high standards and humility under pressure.
• Keen eye for details and strong organizational skills.

Responsibilities

• Own leadership's time and priorities; manage complex multi‑time‑zone calendars and gatekeep requests.
• Prepare and brief; draft agendas, materials, and capture follow‑ups to completion.
• Draft concise emails, keep stakeholders aligned, and represent the Founder's Office professionally.
• Plan and coordinate domestic and international travel, visas, expenses, and leadership off‑sites.
• Track deliverables, unblock teams, and push initiatives to completion with calm efficiency.

Skills

Owner mindset

High‑pressure experience

Elite admin skills

Judgment & discretion

Collaboration & independence

Flexibility with time zones

Low ego, high standards

Attention to detail

Job description

The Role

You will support the Founder's Office at Gigs and report to the CEO's Chief of Staff. This role sits at the center of the company and offers a rare chance to work close to top leadership at the ground floor of a company we aim to make generational. You will protect leadership's time, keep priorities clear, and manage business logistics with discretion. The work is global, high trust, and fast‑paced. The role is office‑based (2–3 days per week) and travel is expected.

Location: New York.

What You Will Do

• Own leadership's time and priorities. Run complex calendars across time zones, triage requests, schedule key meetings and interviews, and act as a firm but thoughtful gatekeeper.
• Prepare and brief. Draft agendas, assemble materials, ensure the right context for every discussion, capture actions, and drive follow‑ups to done.
• Communicate clearly. Draft concise emails and updates, keep stakeholders aligned, and represent the Founder's Office with polish.
• Run travel and logistics. Plan and book domestic and international travel, visas, expenses, events, and leadership off‑sites end to end.
• Coordinate projects. Track deliverables, unblock teams, and push small initiatives over the line without drama.

What We Are Looking For

• Owner mindset. Anticipates needs, solves problems independently, and follows through.
• Proven in high‑pressure settings. Experience supporting a high net worth individual, a family office, a VC or investment banking leader, or a founder at a fast‑scaling startup.
• Elite admin skills. Keeps shifting priorities organized, handles last‑minute changes, and sweats the details.
• Judgment and discretion. Trusted with confidential information and steady under pressure.
• Collaborative and independent. Works well with executives and teams, executes with minimal guidance.
• Flexible and mobile. Available across time zones and outside standard hours when required. Comfortable with frequent travel and short‑notice trips.
• Low ego, high standards. No task is beneath you. You take pride in doing the basics right every time.
• Taste. You notice details others miss.

Work At Gigs

At Gigs, we value in‑person collaboration. We believe the best ideas, decisions, and relationships are built when teams spend meaningful time together, and our culture is designed around that belief. We support flexibility where it makes sense. Some focused work can be done remotely, and not every role or week looks the same. You should expect regular time in one of our hubs, as well as occasional travel for team workshops, customer meetings, and Gigs Republic, our bi‑annual company off‑site. Our offices are designed to feel like home‑inspired workspaces, with plants, thoughtful tools, and small, tight‑knit teams that make collaboration feel natural, energizing, and effective.

What We Offer

At Gigs, we believe in rewarding excellence. We offer competitive compensation and stock options because we see you as a true partner in our growth. We also provide stipends for your home office or work setup, a budget for learning and development to fuel your career, and of course, a free phone and international data plan.