Founder’s Right‑Hand Executive Assistant — NYC

Oner Active; New York (NY); On-site; USD 100,000 - 130,000; Full time

Job summary

Oner Active in New York City is seeking an Executive Assistant to the Founder. This role is based in our NYC office, supporting the Founder during US business hours and coordinating with the London team to align across time zones.

You will manage calendars, travel, meetings, and high-priority requests with discretion, anticipate needs, and act as a gatekeeper while maintaining strong relationships with senior stakeholders. This is a fast-paced, global role requiring 5+ years of PA/EA experience.

Qualifications

• 5+ years of PA/EA experience supporting a Founder or senior executive.
• Experience handling confidential and commercially sensitive information with discretion.
• Outstanding organisational skills and calendar management.
• Ability to prioritise, make decisions and filter requests effectively.
• Capability to coordinate across UK, US and international time zones.
• Strong communication and relationship-building with senior stakeholders.

Responsibilities

• Own and manage the Founder's business calendar including meetings, travel and key commitments.
• Act as primary contact during US working hours and coordinate with London and global teams.
• Coordinate schedules across UK/US time zones and plan ahead for launches and events.
• Prepare agendas, briefing materials and ensure follow-ups are tracked.
• Plan domestic and international travel with detailed itineraries.
• Support on-site events, shoots and business moments in NYC with cross-team collaboration.
• Maintain discretion and gatekeeping to minimise distractions for the Founder.
• Provide clear handovers between US and UK working days and ensure continuity.

Skills

PA/EA experience

Discretion with confidential info

Organisational skills

Priority management

Time-zone coordination

Stakeholder management

Job description

Oner Active in New York City is seeking an Executive Assistant to the Founder. This role is based in our NYC office, supporting the Founder during US business hours and coordinating with the London team to align across time zones.

You will manage calendars, travel, meetings, and high-priority requests with discretion, anticipate needs, and act as a gatekeeper while maintaining strong relationships with senior stakeholders. This is a fast-paced, global role requiring 5+ years of PA/EA experience.