Executive Assistant to Global Leadership — Onsite NYC

GLOBAL OPS; New York (NY); On-site; USD 80,000 - 85,000; Full time

Benefits offered by this job

401(k) matching

Health insurance

Paid time off

Referral program

Job summary

GLOBAL OPS is seeking an Executive Assistant to support our leadership with high-level administrative tasks across multiple time zones, including complex scheduling and travel arrangements.

You will prepare agendas, materials, and meeting minutes, manage confidential communications, and ensure meticulous document handling. The role requires discretion and strong organizational skills in a dynamic security-focused environment.

Qualifications

• Proven EA/Administrative experience with senior leaders.
• Experience in global operations, security services, or regulated environments is a plus.
• Strong organization, time-management, and communication skills.
• Proficiency with Google Suite, AI tools, and calendar management.
• Ability to multi-task with discretion in high-demand setting.

Responsibilities

• Provide proactive administrative support to executives across multiple time zones.
• Coordinate international and domestic schedules, meetings, and travel.
• Prepare agendas, materials, and meeting minutes.
• Assist with confidential correspondence and document management.
• Handle sensitive information with discretion and integrity.
• Collaborate with operations to track project timelines and status updates.
• Manage cross-functional scheduling and event logistics.

Skills

Executive support

Administrative support

Notary certification

Global operations experience

Discretion and judgment

Education

Notary certification or eligible

Tools

Google Workspace

AI utilization

Calendar management

Collaboration platforms

Job description

GLOBAL OPS is seeking an Executive Assistant to support our leadership with high-level administrative tasks across multiple time zones, including complex scheduling and travel arrangements.

You will prepare agendas, materials, and meeting minutes, manage confidential communications, and ensure meticulous document handling. The role requires discretion and strong organizational skills in a dynamic security-focused environment.