Global Executive Assistant to CEO - Remote & Board Travel

C-Suite Assistants; Carlsbad (CA); Hybrid; USD 120,000 - 180,000; Full time

Benefits offered by this job

Medical benefits

401K

Paid vacation

Laptop provided

Phone allowance

Equity upon hire – vesting

Company closed August & year-end

Job summary

C-Suite Assistants in Carlsbad, CA, is seeking an Executive Assistant to support the new CEO. The role is primarily remote with in-person meetings about once a month in Carlsbad and occasional national meetings in the US.

You will manage strategic calendars, coordinate board and executive committee activities, oversee travel logistics, and ensure timely responses and follow-up actions. Strong communication and cross-functional collaboration are essential.

Qualifications

• Minimum 10 years in a C-suite or senior executive support role.
• Experience supporting one or more senior leaders in a fast-paced environment.
• Ability to work remotely and in hybrid settings across time zones.

Responsibilities

• Strategic calendaring for the CEO, including board and committee meetings.
• Coordinate meeting prep, logistics, and briefing materials with the Chief of Staff.
• Triaging CEO requests and tracking commitments in the team system.
• Global travel planning and detailed itineraries for domestic and international trips.
• Expense and procurement management for the Office of the CEO.
• Maintain org charts, distribution lists, and team resources.
• Collaborate with stakeholders across sites and time zones.

Skills

Executive support

Calendar management

Travel planning

Expense management

Board liaison

Cross-functional

Remote collaboration

Education

Bachelor's degree

College degree

Tools

Microsoft Outlook

Teams

Word

Excel

OneNote

PowerPoint

Zoom

Job description

C-Suite Assistants in Carlsbad, CA, is seeking an Executive Assistant to support the new CEO. The role is primarily remote with in-person meetings about once a month in Carlsbad and occasional national meetings in the US.

You will manage strategic calendars, coordinate board and executive committee activities, oversee travel logistics, and ensure timely responses and follow-up actions. Strong communication and cross-functional collaboration are essential.