Remote Executive Assistant to CEO & Board (CA)

Youth Leadership Institute; California; Remote; USD 75,000 - 110,000; Full time

Job summary

Youth Leadership Institute is seeking an Executive Assistant to provide high-level support to the CEO and the Executive Committee. This role requires a proactive problem solver with superb communication skills and discretion.

You will manage calendars, coordinate Board logistics, prepare materials, and assist with special projects, travel, and expense reports. Travel within California and occasional events are part of the responsibilities.

Qualifications

• 5+ years of related experience in an executive assistant role supporting C-Level executives.
• Advanced Proficiency in Google Suite (Google Workspace).
• Ability to communicate effectively and professionally.
• Flexible hours as dictated by business needs.

Responsibilities

• Provide sophisticated calendar management for the CEO, prioritizing inquiries and resolving conflicts.
• Act as liaison to the Board of Directors; arrange meetings, draft agendas, prepare materials, and record minutes with confidentiality.
• Assist with special projects; design and produce complex documents, reports, and presentations; arrange travel and expense reports.
• Serve as primary contact for internal and external stakeholders; exercise judgment and protect sensitive information.
• Coordinate C‑Suite and LT meetings and staff events; support CEO outreach and relationship-building.
• Provide event management support and hospitality for guests; participate in organizational activities as needed.
• Ensure smooth communication between CEO and staff to maintain credibility and trust.

Skills

Executive support

Calendar management

Communication

Attention to detail

Confidentiality

Tools

Google Workspace

Job description

Youth Leadership Institute is seeking an Executive Assistant to provide high-level support to the CEO and the Executive Committee. This role requires a proactive problem solver with superb communication skills and discretion.

You will manage calendars, coordinate Board logistics, prepare materials, and assist with special projects, travel, and expense reports. Travel within California and occasional events are part of the responsibilities.