Global Executive Assistant to AI Leadership

UMAI Consultancy; United States; On-site; USD 66,000 - 98,000; Full time

Benefits offered by this job

Annual company offsite

Learning & development stipend

Social travel stipend

Co-working stipend

Growth paths

Job summary

ElevenLabs is seeking an executive assistant to support senior leadership in a high-trust, fast-paced environment. You will manage calendars, coordinate across time zones, handle confidential matters, and collaborate with cross-functional partners to ensure smooth operations.

You will build scalable processes, seek automation opportunities, and travel globally as needed (approximately 40%). Fluent English is required; additional language skills are a plus.

Qualifications

• Proven experience supporting senior leaders in a fast-moving environment.
• Strong organizational skills with ability to juggle priorities and stakeholders.
• Excellent written and verbal communication; ability to engage with executives, partners, vendors and guests.
• High emotional intelligence and discretion handling sensitive information.
• Ability to flex between high-priority leadership support and broader operational needs.
• Personable, relationship-builder with cross-functional collaboration mindset.
• Comfort with tooling/automation; familiarity with AI tools (e.g., Claude, ChatGPT).
• Willingness to travel globally (~40%).
• Language: Fluent in English (written and spoken); Mandarin/Korean/Japanese a plus.

Responsibilities

• Manage complex, fast-moving calendars and scheduling across multiple time zones and geographies.
• Handle sensitive matters with discretion; act as a trusted partner in professional contexts.
• Coordinate with internal teams, external partners, and senior leaders.
• Collaborate with other EAs to align schedules and maintain cross-functional coordination.
• Anticipate needs, manage follow-ups, flag conflicts, and keep key people aligned.
• Build processes and systems that scale with a fast-growing AI company.
• Identify opportunities to automate and streamline repetitive work using AI tools.

Skills

Calendar management

Time-zone coordination

Discretion

Written & verbal communication

Automation mindset

Travel readiness

English fluency

Additional language bonus (Mandarin/KR

Job description

ElevenLabs is seeking an executive assistant to support senior leadership in a high-trust, fast-paced environment. You will manage calendars, coordinate across time zones, handle confidential matters, and collaborate with cross-functional partners to ensure smooth operations.

You will build scalable processes, seek automation opportunities, and travel globally as needed (approximately 40%). Fluent English is required; additional language skills are a plus.