Global Executive Assistant & Strategic Project Lead

Reinsurance Group Of America, Incorporated; Chesterfield (MO); On-site; USD 57,000 - 82,000; Full time

Job summary

Reinsurance Group Of America, Incorporated in Missouri is seeking an experienced administrative support professional to assist executives. You will handle complex scheduling, travel arrangements, and confidential communications.

The role requires meticulous document preparation, reports, PowerPoint decks, and coordination across departments. You will manage calendars in Outlook, organize meetings, and support project initiatives; you will also maintain records and assist with office operations.

Qualifications

• H.S. Diploma or GED or equivalent experience.
• 7+ Years Secretarial and administrative experience.
• Experience in a global business enterprise with operations on various continents, time zones, and cultures.
• Prior experience working in fast-paced environment.

Responsibilities

• Performs complex secretarial and administrative support duties including correspondence, reports, and presentations; schedules and maintains Outlook calendars and coordinates events.
• Coordinates travel, meetings, conference calls, expense reporting, and onboarding of new resources.
• Manages executive-level communications, calls, voicemails, emails, and memos for the Executive and department.
• Acts as project manager on assigned projects and maintains file sharing and intranet sites.
• Performs department records management, archiving and storage.
• Oversees and performs office management duties.
• Provides general administrative support including mail handling, filing, and scanning.
• Liaises with cross-functional teams to align priorities; coordinates with Procurement and Legal for contract execution.
• Performs vendor management including invoice review and coding for timely payment.
• Supports team-building events and maintains relationships with admin networks.

Skills

Advanced Word

Excel

PowerPoint

Confidentiality

Independent work

Communication skills

Multitasking

Team player

Project coordination

B2B client experience

Education

H.S. Diploma or GED

Associate’s Degree (AA) OR BA/BS

Tools

Outlook

Job description

Reinsurance Group Of America, Incorporated in Missouri is seeking an experienced administrative support professional to assist executives. You will handle complex scheduling, travel arrangements, and confidential communications.

The role requires meticulous document preparation, reports, PowerPoint decks, and coordination across departments. You will manage calendars in Outlook, organize meetings, and support project initiatives; you will also maintain records and assist with office operations.