Global Executive Administrative Specialist

Boeing Future of Flight; Renton, Northern (WA, KY); Hybrid; USD 62,000 - 69,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401K

Job summary

Boeing Future of Flight in Renton, WA seeks an Executive Office Assistant on a contract basis to support the Vice President of Global Sustainability Engagements and Partnerships. Responsibilities include calendar management across time zones, travel planning, expense reconciliation in Concur, and preparing briefs and presentations for executive review.

Strong organizational skills, discretion, and advanced Microsoft Teams proficiency are required; some early-morning or weekend flexibility is

Qualifications

• 5+ years of executive support or senior admin experience supporting C-level or VP-level leaders (or equivalent).
• Experience coordinating senior executive, government, and customer visits and events.
• Proven ability to manage complex, multi-person calendars across multiple time zones.
• Experience with travel management and expense reporting systems (Concur).
• Proficiency with Microsoft Teams and the Microsoft 365 suite (Outlook, Word, Excel, PowerPoint).
• Strong organizational skills with attention to detail and accuracy.
• Excellent written and verbal communication; professional demeanor with senior stakeholders.

Responsibilities

• Manage complex, multi-time-zone calendars for VP and team members.
• Coordinate domestic and international travel: itineraries, bookings, visas, accommodations, meetings.
• Prepare, submit, and reconcile travel expenses using Concur per policy.
• Plan executive visits, government delegations, and customer engagements.
• Serve as focal point for internal/external meetings and virtual events using Teams.
• Draft and format correspondence, presentations, and reports for executive review.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

MS Teams

Microsoft 365

Discretion

Independent work

Global time zones

Communication

Education

Bachelor’s degree (preferred)

Tools

Concur

Job description

Boeing Future of Flight in Renton, WA seeks an Executive Office Assistant on a contract basis to support the Vice President of Global Sustainability Engagements and Partnerships. Responsibilities include calendar management across time zones, travel planning, expense reconciliation in Concur, and preparing briefs and presentations for executive review.

Strong organizational skills, discretion, and advanced Microsoft Teams proficiency are required; some early-morning or weekend flexibility is