Experienced Executive Office Administrator

Boeing; Everett (WA); On-site; USD 63,750 - 86,250; Full time

Benefits offered by this job

Health insurance

Retirement savings plans

Flexible spending accounts

Job summary

A leading aerospace company is seeking an Experienced Executive Office Administrator to support executives in Everett, Washington. This role involves managing schedules, coordinating travel, and maintaining office operations. The ideal candidate should have substantial office administration experience, proficiency in Microsoft Office tools, and the ability to handle multiple priorities in a fast-paced environment. The position offers competitive compensation and various benefits including health insurance and retirement plans.

Qualifications

• 3+ years experience in office administration or similar roles.
• 1+ years supporting an Executive Leader as an Office Administrator.
• Experience coordinating travel arrangements and processing expense reports.

Responsibilities

• Establish and maintain effective working relationships with internal and external customers.
• Coordinate business travel and logistics for visitors.
• Manage executive schedules and appointments.

Skills

Office administration experience

Microsoft Office proficiency

Travel coordination

Scheduling and time management

Education

High School Diploma or higher

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

SharePoint

Job description

At Boeing, we innovate and collaborate to make the world a better place. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

The Boeing Company is currently seeking an Experienced Executive Office Administrator (Level C) to support the BCA Structures Engineering executives in Everett, Washington.

Position Responsibilities

• Establishes and maintains effective working relationships with internal and external customers, co-workers and peers, while maintaining the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines.
• Assists in planning, coordinating, and implementing logistics for visiting customers and Boeing executives, including supporting visitor badging requests.
• Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information.
• Prioritizes, manages, and schedules time and availability for most efficient use of time.
• Coordinates domestic and international business travel, monitor traveler logistics, generate expense reports, and reconcile corporate credit card charges to ensure timely and accurate reimbursement.
• Creates, manages, and schedules meetings around multiple calendars and appointments.
• Tracks and maintains designated conference room schedules for availability and efficient use of resources.
• Coordinates with the appropriate focal to support the acquisition and maintenance of resources.
• Orders and maintains office supplies.
• Creates, edits, and maintains electronic and written communication.
• Provides guidance for less experienced employees.
• Works under limited supervision.

Basic Qualifications (Required Skills/Experience)

• 3+ years experience in an office administration or similar roles.
• 1+ years of experience as an Office Administrator supporting an Executive Leader.
• Experience with Microsoft Outlook, Word, Excel and SharePoint.
• Experience managing executive schedules and calendars using Microsoft Office or any administrative tools.
• Experience coordinating and processing domestic and international travel arrangements, generating expense reports and reconciling corporate credit card charges.

Preferred Qualifications (Desired Skills/Experience)

• High School Diploma or higher.
• 5+ years of related work experience or an equivalent combination of education and experience.
• Experience with Boeing procurement tools such as SSPN.
• Ability to juggle competing priorities from different sources.
• Team oriented attitude and working together focus.

Conflict of Interest

Successful candidates for this job must satisfy the Company's Conflict of Interest (COI) assessment process.

Drug Free Workplace

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Pay & Benefits

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

Pay is based upon candidate experience and qualifications, as well as market and business considerations.

Summary Pay range: $63,750 - $86,250

Applications for this position will be accepted until Apr. 06, 2026

Relocation

Relocation assistance is not a negotiable benefit for this position.

Visa Sponsorship

Employer will not sponsor applicants for employment visa status.

Shift

This position is for 1st shift

Equal Opportunity Employer

Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.