Global Exec Assistant to Division President | Onsite & Flexible

DiaSorin; Austin (TX); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Time off programs

Annual incentive program

Job summary

Luminex Corporation in Austin is seeking a Sr. Executive Assistant to the President of Global Molecular/LTG.

This role provides high-level administrative support, coordinates across time zones, and safeguards executive time with discretion and professionalism. You will manage complex calendars, travel, meetings, and prepare briefing materials for division leadership while collaborating with global vendors and executives.

Qualifications

• 6+ years of experience in administrative or executive support.
• Experience supporting presidents or senior leaders.
• Ability to manage cross-time-zone calendars.
• Strong written and verbal communication skills.

Responsibilities

• Anticipates the needs of the Division President and other assigned division SLT leaders regarding tasks, scheduling, travel arrangements, domestic and international flights, accommodations, and other itinerary details.
• Coordinates meetings, reserves conference rooms, prioritizes functions and appointments, and ensures meetings, presentation deadlines, and other duties for the Division President and assigned executives are completed seamlessly.
• Manages complex calendars across multiple time zones, proactively resolves scheduling conflicts, identifies priority tradeoffs, and escalates urgent matters appropriately.
• Uses independent business and administrative judgment in key areas to support the Division President and assigned executives.
• Performs general administrative duties, including facilitating communication, planning events, drafting agendas, and executing executive‑level documents.
• Prepares agendas, briefing materials, meeting notes, action‑item trackers, and follow‑up communications for division leadership meetings, town halls, offsites, executive visits, and cross‑functional leadership sessions.
• Uses independent judgment to prepare reports and correspondence for the Division President and assigned executives.
• Exhibits a professional demeanor and appropriately represents the executive department.
• Files, maintains, and effectively manages corporate documents as corporate custodian, as applicable.
• Coordinates travel and maintains calendars for the Division President and assigned executives.
• Interacts professionally with executives, the Corporate Executive Leadership Team, and staff.
• Coordinates with vendors and service providers for supplies, meeting logistics, event support, catering, travel-related needs, and other approved administrative goods and/or services for the Division SLT, in accordance with company policies and delegated authority limits.
• Collects and prepares information for use in discussions or meetings with executive staff and external stakeholders.
• May prepare presentation materials for corporate headquarters and Board of Directors meetings, as requested.
• Maintains confidentiality and discretion when handling sensitive information.
• Handles special projects to support the division SLT.

Skills

Executive support

Calendar management

Communications

Microsoft Office

Copilot AI familiarity

Italian language

Discretion

Travel coordination

Tools

Copilot

Job description

Luminex Corporation in Austin is seeking a Sr. Executive Assistant to the President of Global Molecular/LTG.

This role provides high-level administrative support, coordinates across time zones, and safeguards executive time with discretion and professionalism. You will manage complex calendars, travel, meetings, and prepare briefing materials for division leadership while collaborating with global vendors and executives.