Sr. Executive Assistant to President, HR & Global Mfg

DiaSorin; Austin (TX); Sur place; USD 90 000 - 120 000; Plein temps

Avantages offerts par ce poste

Health benefits

Retirement plan

Time off programs

Annual incentive program

Résumé du poste

Luminex Corporation in Austin is seeking a Sr. Executive Assistant to the President of Global Molecular/LTG.

This role provides high-level administrative support, coordinates across time zones, and safeguards executive time with discretion and professionalism. You will manage complex calendars, travel, meetings, and prepare briefing materials for division leadership while collaborating with global vendors and executives.

Qualifications

• 6+ years of experience in administrative or executive support.
• Experience supporting presidents or senior leaders.
• Ability to manage cross-time-zone calendars.
• Strong written and verbal communication skills.

Responsabilités

• Anticipates the needs of the Division President and other assigned division SLT leaders regarding tasks, scheduling, travel arrangements, domestic and international flights, accommodations, and other itinerary details.
• Coordinates meetings, reserves conference rooms, prioritizes functions and appointments, and ensures meetings, presentation deadlines, and other duties for the Division President and assigned executives are completed seamlessly.
• Manages complex calendars across multiple time zones, proactively resolves scheduling conflicts, identifies priority tradeoffs, and escalates urgent matters appropriately.
• Uses independent business and administrative judgment in key areas to support the Division President and assigned executives.
• Performs general administrative duties, including facilitating communication, planning events, drafting agendas, and executing executive‑level documents.
• Prepares agendas, briefing materials, meeting notes, action‑item trackers, and follow‑up communications for division leadership meetings, town halls, offsites, executive visits, and cross‑functional leadership sessions.
• Uses independent judgment to prepare reports and correspondence for the Division President and assigned executives.
• Exhibits a professional demeanor and appropriately represents the executive department.
• Files, maintains, and effectively manages corporate documents as corporate custodian, as applicable.
• Coordinates travel and maintains calendars for the Division President and assigned executives.
• Interacts professionally with executives, the Corporate Executive Leadership Team, and staff.
• Coordinates with vendors and service providers for supplies, meeting logistics, event support, catering, travel-related needs, and other approved administrative goods and/or services for the Division SLT, in accordance with company policies and delegated authority limits.
• Collects and prepares information for use in discussions or meetings with executive staff and external stakeholders.
• May prepare presentation materials for corporate headquarters and Board of Directors meetings, as requested.
• Maintains confidentiality and discretion when handling sensitive information.
• Handles special projects to support the division SLT.

Connaissances

Executive support

Calendar management

Communications

Microsoft Office

Copilot AI familiarity

Italian language

Discretion

Travel coordination

Outils

Copilot

Description du poste

Sr. Executive Assistant to President, HR & Global Mfg

Company Information

• Company: Luminex Corporation
• Country: United States
• Location: Austin, Texas
• Employment type: Regular Full Time
• Req ID: 8006

Obsessed by Science. Entrepreneurial by Nature. United by Purpose.

Diasorin is a global leader in immunodiagnostic and molecular diagnostic solutions, advancing science to improve patient outcomes worldwide. For more than 50 years, we have combined scientific rigor with an entrepreneurial mindset, operating with a strong commitment to innovation, accountability, and results to deliver trusted diagnostic solutions.

As the Diagnostics Specialist, Diasorin continuously invests in research, technology, and people. Guided by our values of operational excellence, customer focus, and teamwork, we empower teams to think boldly, act decisively, and transform ideas into meaningful impact across one of the industry's broadest specialty diagnostic portfolios.

When you join Diasorin, you are not just filling a role. You are helping build what comes next.

Why Join Diasorin

• Build What Matters
  Take ownership, challenge the status quo, and contribute directly to solutions that improve patient care worldwide.
• Innovate with Agility at a Global Scale
  Work in an entrepreneurial environment that enables speed, collaboration, and global impact.
• Grow in a People-Centered Culture
  Thrive in a culture that values accountability, inclusion, and continuous development.

Job Scope

This role serves as a trusted administrative partner and operational point of coordination for the Global Molecular/LTG Division President and assigned senior leaders. The Senior Executive Assistant is expected to anticipate needs, manage complex priorities across time zones, protect executive time, ensure timely follow-up on commitments, and represent the division with professionalism, discretion, and sound judgment. The role requires strong executive presence, proactive problem solving, confidentiality, and the ability to coordinate effectively with internal and external stakeholders, vendors, and executive offices globally.

This role will essentially:

• Provide high-level administrative support for the President, Global Molecular/LTG Division, and the following additional executives: Senior Vice President, Molecular Manufacturing and Industrial Operations; Vice President, North America Human Resources and Global Molecular/LTG Division; Senior Director, Molecular/LTG Division FP&A Controller.
• Routinely exercise sound judgment, and, where appropriate, independent judgment related to certain financial and scheduling matters.
• At times and where specifically authorized, this role will coordinate with vendors and service providers for approved administrative goods and services, within established company policies, purchasing processes, and delegated authority limits.
• Exercise discretion to effectively manage administrative components of budgets, invoices, expenses, procurement requests, and vendor coordination, while serving as a trusted gatekeeper to the Molecular/LTG Division SLT (Senior Leadership Team).
• Exercise discretion and independent judgment in matters related to executive scheduling, calendar prioritization, communications triage, meeting preparation, and follow-up on key commitments.

Duties and Responsibilities

• Anticipates the needs of the Division President and other assigned division SLT leaders regarding tasks, scheduling, travel arrangements, domestic and international flights, accommodations, and other itinerary details.
• Coordinates meetings, reserves conference rooms, prioritizes functions and appointments, and ensures meetings, presentation deadlines, and other duties for the Division President and assigned executives are completed seamlessly.
• Manages complex calendars across multiple time zones, proactively resolves scheduling conflicts, identifies priority tradeoffs, and escalates urgent matters appropriately.
• Uses independent business and administrative judgment in key areas to support the Division President and assigned executives.
• Performs general administrative duties, including facilitating communication, planning events (e.g., business meetings and global town halls), distributing information, drafting agendas, and executing executive‑level documents.
• Prepares agendas, briefing materials, meeting notes, action‑item trackers, and follow‑up communications for division leadership meetings, town halls, offsites, executive visits, and cross‑functional leadership sessions.
• Uses independent judgment to prepare reports and correspondence for the Division President and assigned executives.
• Exhibits a professional demeanor and appropriately represents the executive department.
• Files, maintains, and effectively manages corporate documents as corporate custodian, as applicable.
• Coordinates travel and maintains calendars for the Division President and assigned executives.
• Interacts professionally with executives, the Corporate Executive Leadership Team, and staff.
• Coordinates with vendors and service providers for supplies, meeting logistics, event support, catering, travel‑related needs, and other approved administrative goods and/or services for the Division SLT, in accordance with company policies and delegated authority limits.
• Collects and prepares information for use in discussions or meetings with executive staff and external stakeholders.
• May prepare presentation materials for corporate headquarters and Board of Directors meetings, as requested.
• Maintains confidentiality and discretion when handling sensitive information.
• Handles special projects to support the division SLT.
• Other duties as assigned.

Education, Experience and Qualifications

• At least 6 years of prior experience in administrative or executive support, including 4 years supporting corporate executives or senior leadership; experience supporting a president, division head, C‑suite leader, or equivalent senior executive preferred. Required
• 5+ years experience working independently in a fast‑paced environment with rapidly changing priorities. Required
• 2+ years experience working in a global or multinational company and coordinating with other leadership or executive assistants in other countries. Preferred
• 2+ years experience coordinating executive meetings, leadership offsites, town halls, complex domestic/international travel, confidential materials, expense reporting, procurement requests, or vendor coordination. Preferred

Training and Skills

• Business professional writing and verbal communication skills High
• The ability to prioritize multiple projects and work under a tight schedule High
• Proficiency in Microsoft Office, including Outlook, Word, PowerPoint, and Excel High
• Ability and interest in using basic/core AI applications, such as Copilot. Moderate
• Executive presence, sound judgment, discretion, and ability to represent senior leaders professionally with internal and external stakeholders High
• Proactive problem solving, anticipatory support, strong follow‑through, and ability to manage ambiguity and changing priorities High
• Strong preference for multilingual skills, specifically Italian. Moderate

Working Environment

• Must work onsite at the Luminex/DiaSorin office
• Flexibility in work schedule
• Ability to manage the pressure of meeting tight deadlines
• Frequent work in a high‑stress environment with direct contact with others

Travel Requirments

• 5% Minimum business travel may be required to accompany Division President and/or SLT leaders to division meetings at other U.S. sites

What we offer

• Diasorin offers a competitive rewards package focused on your overall well‑being.
• We are proud to offer a comprehensive plan of health benefits, retirement and financial wellbeing, time off programs, wellbeing support and perks.
• Benefits may vary by role, country, region, union status, and other employment status factors.
• You may also be eligible to participate in an annual incentive program.
• An incentive award, if any, depends on various factors, including, individual and organizational performance.
• Diasorin is committed to building a workplace where people feel empowered to contribute ideas, take ownership, and grow their careers.
• We believe diverse perspectives strengthen innovation and help us deliver meaningful impact for patients and customers worldwide.

Diasorin is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable law.

This posting and recruitment process are subject to applicable local laws and regulations in the country where the position is located. Additional employment disclosures, candidate rights, and employment conditions may apply based on local jurisdiction.

Individuals hired will be required to verify identity and eligibility to work and may be subject to a background check and drug screening where permitted by law. Diasorin is committed to providing reasonable accommodations for qualified individuals with disabilities during the application process. If assistance is required, please contact [e-mail].

Nearest Major Market: Austin