Global CIO Office: Executive Operations Coordinator

MSC; Orlando (FL); Hybrid; USD 70,000 - 110,000; Full time

Job summary

MSC in Orlando and Geneva is seeking an Executive Operations Coordinator to provide high-level operational and organizational support to the Global CIO and CIO Office. You will coordinate activities across locations and time zones, ensuring effective communication with senior stakeholders and external partners.

This role requires discretion, independence, and strong communication skills to manage calendars, meetings, reports and travel arrangements while maintaining confidentiality and

Qualifications

• Experience supporting C-suite or senior executives.
• Ability to manage confidential information with discretion.
• Strong organizational skills and proactive problem solving.

Responsibilities

• Support the Global CIO in daily operational and organizational activities, prioritizing key initiatives.
• Manage and optimize the Global CIO's calendar across locations and time zones.
• Coordinate executive meetings, agendas, logistics, and materials for leadership sessions.
• Prepare executive-level presentations, reports, and briefing documents.
• Act as a primary contact between the CIO Office, stakeholders, and external partners.
• Track decisions and follow up with stakeholders to ensure timely completion.
• Arrange domestic and international travel in coordination with Geneva-based teams.
• Maintain confidentiality and handle sensitive information professionally.
• Work independently to anticipate needs and ensure continuity of priorities.
• Coordinate between Orlando and Geneva offices considering different working hours.

Skills

Discretion

Project coordination

Calendar management

Stakeholder communication

Job description

MSC in Orlando and Geneva is seeking an Executive Operations Coordinator to provide high-level operational and organizational support to the Global CIO and CIO Office. You will coordinate activities across locations and time zones, ensuring effective communication with senior stakeholders and external partners.

This role requires discretion, independence, and strong communication skills to manage calendars, meetings, reports and travel arrangements while maintaining confidentiality and