Executive Operations Coordinator – Global CIO Office

MSC; Orlando (FL); Hybrid; USD 70.000 - 110.000; Vollzeit

Zusammenfassung

MSC in Orlando and Geneva is seeking an Executive Operations Coordinator to provide high-level operational and organizational support to the Global CIO and CIO Office. You will coordinate activities across locations and time zones, ensuring effective communication with senior stakeholders and external partners.

This role requires discretion, independence, and strong communication skills to manage calendars, meetings, reports and travel arrangements while maintaining confidentiality and

Qualifikationen

• Experience supporting C-suite or senior executives.
• Ability to manage confidential information with discretion.
• Strong organizational skills and proactive problem solving.

Aufgaben

• Support the Global CIO in daily operational and organizational activities, prioritizing key initiatives.
• Manage and optimize the Global CIO's calendar across locations and time zones.
• Coordinate executive meetings, agendas, logistics, and materials for leadership sessions.
• Prepare executive-level presentations, reports, and briefing documents.
• Act as a primary contact between the CIO Office, stakeholders, and external partners.
• Track decisions and follow up with stakeholders to ensure timely completion.
• Arrange domestic and international travel in coordination with Geneva-based teams.
• Maintain confidentiality and handle sensitive information professionally.
• Work independently to anticipate needs and ensure continuity of priorities.
• Coordinate between Orlando and Geneva offices considering different working hours.

Kenntnisse

Discretion

Project coordination

Calendar management

Stakeholder communication

Jobbeschreibung

The Executive Operations Coordinator is responsible for providing high-level operational, organizational, and coordination support to the Global CIO and the broader CIO Office.

Working within a global and multicultural environment, the role requires a high degree of discretion, independence, organizational maturity, and strong communication skills. The successful candidate will play a key role in supporting the Global CIO's daily priorities, coordinating activities across different locations and time zones, and ensuring effective communication and follow-up with the CIO Office based in Geneva and senior stakeholders across the organization.

Given the international nature of the role, the successful candidate must be comfortable working autonomously and effectively coordinating with stakeholders operating across different time zones.

Key Responsibilities

• Support the Global CIO in daily operational and organizational activities, ensuring effective prioritization and coordination of key business initiatives.
• Manage and optimize the Global CIO's calendar, coordinating schedules, appointments, and priorities across different locations and time zones.
• Organize and coordinate executive meetings, workshops, and leadership sessions, including agendas, logistics, participant management, and preparation of supporting materials.
• Prepare, review, and maintain executive-level presentations, reports, briefing documents, correspondence, and other business materials.
• Act as a key point of contact between the Global CIO, the CIO Office, senior stakeholders, and external partners, ensuring clear and effective communication.
• Monitor decisions, commitments, and action items, proactively following up with relevant stakeholders to ensure timely execution and completion.
• Coordinate domestic and international travel arrangements in collaboration with the Geneva-based CIO Office, including itineraries, logistics, documentation, and expense follow-up.
• Handle sensitive and confidential information with a high degree of discretion, professionalism, and accuracy.
• Work independently to anticipate organizational needs, resolve operational issues, and ensure continuity across the Global CIO's priorities.
• Support effective coordination between the Orlando and Geneva offices, taking into consideration different working hours and time zones.