General Virtual Assistant — Admin & Scheduling Pro (Remote)

Wing Assistant - India; Berkeley (CA); Hybrid; USD 4,200 - 7,000; Full time

Benefits offered by this job

Health Insurance (HMO)

Performance Incentives

Job Security and Stability

Paid Training

Inclusive Culture

Upskilling Opportunities

100% Work-From-Home

Exceptionally Supportive Team

Opportunities for Career Growth

Fun Work Environment

Holiday & Overtime Pay

Job summary

Wing is seeking a General Virtual Assistant to start immediately. This role supports document management, data entry, research, CRM campaigns, invoicing, and reporting from a flexible remote/hybrid setup.

Ideal candidates have 6–12 months VA experience, strong communication, organization, and tech skills, and are willing to be trained. Training occurs onsite in Makati before deployment to accounts.

Qualifications

• At least 6 months to 1 year of experience as a Virtual Assistant.
• At least 18 years of age and completed Senior High School
• Excellent phone, email, and instant messaging communication skills
• Solid organizational & time management skills
• Able to work on a graveyard shift
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Proactive attitude & willingness to be trained

Responsibilities

• Store and organize documents and files.
• Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
• Research products, purchase goods & secure samples.
• Store, update & collect information for marketing and sales campaigns through a CRM system.
• Create and send statements or invoices, track payments, and record company expenses.
• Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).
• Monitor projects, conduct internal communication & organize company data.
• Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
• Prepare itineraries, book hotels, rental cars, etc.
• Convey information to incoming calls & make calls for appointments or conduct informational inquiries.
• Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
• Ad hoc tasks

Job description

Wing is seeking a General Virtual Assistant to start immediately. This role supports document management, data entry, research, CRM campaigns, invoicing, and reporting from a flexible remote/hybrid setup.

Ideal candidates have 6–12 months VA experience, strong communication, organization, and tech skills, and are willing to be trained. Training occurs onsite in Makati before deployment to accounts.