General Virtual Assistant - PH (Entry Level - Hybrid) - Wing Assistant

Wing Assistant - India; Berkeley (CA); On-site; USD 21,000 - 39,000; Full time

Benefits offered by this job

Health insurance (HMO)

Performance incentives

Job security and stability

Paid training

Inclusive culture

Upskilling opportunities

100% work-from-home

Supportive team

Career growth opportunities

Fun work environment

Holiday & overtime pay

Job summary

Wing is seeking a General Virtual Assistant to start immediately. The role focuses on data entry, document management, calendar coordination, email handling, CRM updates, and support for marketing and sales campaigns in a fully remote setup.

The ideal candidate has 6 months to 1 year of VA experience, excellent communication skills, and strong organizational abilities. A graveyard shift may be required; familiarity with MS Office and online calendars is expected.

Qualifications

• 6 months to 1 year of experience as a Virtual Assistant
• Excellent phone, email, and instant messaging communication
• Strong organizational and time-management skills
• Able to work on a graveyard shift
• Tech-savvy with cloud services, desktop sharing, and VoIP
• Experience with MS Office and online calendars (e.g., Google Calendar)

Responsibilities

• Store and organize documents and files
• Data entry, transcripts, payroll information, and research notes
• Research products and secure samples
• CRM-based marketing and sales campaign data handling
• Create and send invoices, track payments, and record expenses
• Prepare reports from data trends and industry insights
• Monitor projects and coordinate internal communications
• Coordinate team calendars and meetings
• Arrange travel itineraries, hotels, and rental cars
• Handle calls and emails, manage inbox per client preferences

Job description

Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!

General Virtual Assistant (Remote)

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we’re looking for a General Virtual Assistant to start immediately!

Duties And Responsibilities Include But Are Not Limited To

• Store and organize documents and files.
• Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
• Research products, purchase goods & secure samples.
• Store, update & collect information for marketing and sales campaigns through a CRM system.
• Create and send statements or invoices, track payments, and record company expenses.
• Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).
• Monitor projects, conduct internal communication & organize company data.
• Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
• Prepare itineraries, book hotels, rental cars, etc.
• Convey information to incoming calls & make calls for appointments or conduct informational inquiries.
• Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
• Ad hoc tasks

Qualifications

• At least 6 months to 1 year of experience as a Virtual Assistant
• At least 18 years of age and completed Senior High School
• Excellent phone, email, and instant messaging communication skills
• Solid organizational & time management skills
• Able to work on a graveyard shift
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Proactive attitude & willingness to be trained

Technical Requirements

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps wired connection
• Backup Internet Service Speed: at least 10 Mbps

Benefits

• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay