FWS Student Success HUB Assistant

ADP, Inc.; San Diego (CA); On-site; USD 21,000 - 30,000; Part time

Job summary

NewSchool of Architecture & Design is seeking a FWS Student Success HUB Assistant to support daily operations across campus departments in San Diego. The role offers hands-on experience in administrative tasks, event planning, and light graphic design, while ensuring a welcoming campus environment for students.

Ideal candidates are enrolled students with a Federal Work-Study award, strong organizational skills, and the ability to manage priorities across multiple teams.

Qualifications

• Must be currently enrolled at NewSchool of Architecture & Design with an active Federal Work-Study award.
• Strong organizational skills and attention to detail.
• Ability to collaborate across multiple departments and adapt to changing daily priorities.
• Proficiency with basic office software; graphic design experience is a plus.

Responsibilities

• Provide general support to Student Success HUB and partner departments.
• Perform routine office tasks: copying, scanning, data entry, file organization.
• Assist in planning and executing campus events, including setup and post-event tasks.
• Support Marketing and Student Life with light graphic design tasks.
• Complete other administrative duties as assigned by supervisors.

Skills

Organizational skills

Attention to detail

Collaboration across departments

Graphic design (light)

Tools

MS Office

Graphic design tools

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

FWS Student Success HUB Assistant

Temporary San Diego, CA, US

23 days ago Requisition ID: 1059

Position Overview

The Student Success HUB Assistant plays a vital role in supporting the daily operations and cross-functional needs of our student-facing departments. This dynamic position offers the opportunity to gain diverse administrative, event planning, and creative experience while ensuring a seamless, supportive environment for the campus community.

Key Responsibilities

• Cross-Departmental Support: Provide general assistance to all departments operating within the Student Success HUB, including Academic Advising, Career Services, Enrollment & Outreach, Financial Aid, Marketing, the Registrar's Office, Student Accounts, and Student Life.
• Administrative Duties: Perform routine office tasks such as copying, scanning, data entry, and organizing digital or physical files.
• Event Operations: Assist in the logistics of campus events, which includes physical setup, active event support, and post-event takedown.
• Creative Assistance: Support the Marketing and Student Life teams with light graphic design tasks.
• Ad-Hoc Projects: Complete other administrative and operational duties as assigned by departmental supervisors.

Federal Work-Study Compliance & Schedule Requirements

• This position is strictly governed by Federal Work-Study regulations. Employees must adhere to the following scheduling policies:
• Daily Limit: Students may not work more than 5 hours per day.
• Weekly Limit: Students may not work more than 20 hours per week.
• Award Maximum: Total hours worked must not result in earnings that exceed the student’s allocated Federal Work-Study total award amount for the year.
• Class Schedule Conflict Policy: Students are strictly prohibited from working or clocking in during their scheduled class hours. This federal regulation applies even in the event that a class is unexpectedly canceled or ends early.

Qualifications

• Must be currently enrolled at NewSchool of Architecture & Design and have an active Federal Work-Study award.
• Strong organizational skills and attention to detail.
• Ability to work collaboratively across various departments and adapt to changing daily priorities.
• Basic proficiency in office software and administrative tasks; graphic design experience is a plus.
• Reliable, punctual, and communicative regarding schedule tracking and award limits.