FWS Student Success HUB Assistant

newschool; Chula Vista (CA); On-site; USD 21,000 - 26,000; Part time

Job summary

NewSchool of Architecture & Design in San Diego, CA seeks a part-time FWS Student Success HUB Assistant to support daily operations across Academic Advising, Career Services, Enrollment & Outreach, Financial Aid, Marketing and Student Life.

You will perform general admin tasks, assist with campus events, and provide light graphic design support, collaborating across departments while respecting Federal Work-Study limits.

Qualifications

• Must be enrolled at NewSchool with an active Federal Work-Study award.
• Strong organizational skills and attention to detail.
• Ability to collaborate across departments and adapt to changing priorities.
• Basic proficiency in office software; graphic design experience is a plus.
• Reliable, punctual, and communicative about schedule tracking and award limits.

Responsibilities

• Cross-Departmental Support: Assist all Student Success HUB departments (Academic Advising, Career Services, Enrollment & Outreach, Financial Aid, Marketing, Registrar's Office, Student Accounts, Student Life).
• Administrative Duties: Copying, scanning, data entry, and filing tasks.
• Event Operations: Help with logistics, setup, on-site support, and post-event wrap-up.
• Creative Assistance: Light graphic design support for marketing and life/brand materials.
• Ad-Hoc Projects: Other admin tasks as assigned by supervisors.

Skills

Organizational skills

Cross-department collaboration

Time management

Graphic design (plus)

Communication

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

FWS Student Success HUB Assistant

Temporary San Diego, CA, US

Position Overview

The Student Success HUB Assistant plays a vital role in supporting the daily operations and cross-functional needs of our student-facing departments. This dynamic position offers the opportunity to gain diverse administrative, event planning, and creative experience while ensuring a seamless, supportive environment for the campus community.

Key Responsibilities

• Cross-Departmental Support: Provide general assistance to all departments operating within the Student Success HUB, including Academic Advising, Career Services, Enrollment & Outreach, Financial Aid, Marketing, the Registrar's Office, Student Accounts, and Student Life.
• Administrative Duties: Perform routine office tasks such as copying, scanning, data entry, and organizing digital or physical files.
• Event Operations: Assist in the logistics of campus events, which includes physical setup, active event support, and post-event takedown.
• Creative Assistance: Support the Marketing and Student Life teams with light graphic design tasks.
• Ad-Hoc Projects: Complete other administrative and operational duties as assigned by departmental supervisors.

Federal Work-Study Compliance & Schedule Requirements

• Daily Limit: Students may not work more than 5 hours per day.
• Weekly Limit: Students may not work more than 20 hours per week.
• Award Maximum: Total hours worked must not result in earnings that exceed the student’s allocated Federal Work-Study total award amount for the year.
• Class Schedule Conflict Policy: Students are strictly prohibited from working or clocking in during their scheduled class hours. This federal regulation applies even in the event that a class is unexpectedly canceled or ends early.

Qualifications

• Must be currently enrolled at NewSchool of Architecture & Design and have an active Federal Work-Study award.
• Strong organizational skills and attention to detail.
• Ability to work collaboratively across various departments and adapt to changing daily priorities.
• Basic proficiency in office software and administrative tasks; graphic design experience is a plus.
• Reliable, punctual, and communicative regarding schedule tracking and award limits.