FullTime Bookkeeper Office Administrator Insurance Agency

Infinity Insurance Group; Dover (NH); On-site; USD 52,000 - 66,000; Full time

Job summary

Infinity Insurance Group in Dover, NH is seeking a Full-Time Bookkeeper & Office Administrator for our busy agency. You will work directly with the owner to maintain financial records, manage invoicing, and support daily office operations.

Strong QuickBooks Online and Excel skills, meticulous attention to detail, and excellent communication with customers, insurance companies, and vendors are essential. This role offers stability and growth within a professional team.

Qualifications

• Previous bookkeeping experience required.
• Strong QuickBooks Online knowledge.
• Proficient with Microsoft Excel.
• Excellent written and verbal communication skills.
• Highly organized with attention to detail.
• Ability to multitask and meet deadlines.
• Capable of working independently and on a team.

Responsibilities

• Handle day-to-day bookkeeping and financial recordkeeping.
• Manage QuickBooks Online bookkeeping functions.
• Reconcile accounts and maintain accurate records.
• Process accounts payable and receivable.
• Enter transactions and organize receipts.
• Prepare spreadsheets and reports in Excel.
• Maintain organized electronic financial records.
• Communicate with customers by phone and email.
• Provide professional customer service.
• Assist customers with questions and general account needs.
• Communicate with insurance companies and vendors.
• Assist with general administrative duties.
• Maintain confidentiality of financial information.
• Help keep the office organized and running efficiently.
• Perform other related duties.

Skills

Bookkeeping

QuickBooks Online

Excel

Communication

Attention to detail

Time management

Organization

Multitasking

Teamwork

Reliability

Job description

Job Description

Full-Time Bookkeeper & Office Administrator – Insurance Agency

We are a busy, professional insurance agency seeking a reliable, organized, and detail-oriented Bookkeeper & Office Administrator to work directly with the owner of the agency and join our team.

This is an important position within our agency. The ideal candidate will have strong QuickBooks Online and bookkeeping experience, excellent computer and spreadsheet skills, and the ability to communicate professionally and effectively with customers, insurance companies, vendors, and coworkers.

Key Responsibilities

• Handle the agency's day-to-day bookkeeping and financial recordkeeping
• Manage bookkeeping functions in QuickBooks Online
• Reconcile accounts and maintain accurate financial records
• Process and track accounts payable and accounts receivable
• Enter and organize financial transactions, payments, invoices, and receipts
• Prepare and maintain spreadsheets and reports using Microsoft Excel
• Maintain organized electronic and financial records
• Communicate with customers by phone and email
• Provide professional and friendly customer service
• Assist customers with questions and general account needs
• Communicate with insurance companies and vendors as needed
• Assist with general administrative and office responsibilities
• Maintain confidentiality of financial and customer information
• Help keep the office organized and running efficiently
• Perform other related duties as needed

Qualifications & Skills

Required

• Previous bookkeeping experience
• Strong working knowledge of QuickBooks Online
• Strong computer skills
• Proficiency with Microsoft Excel and spreadsheets
• Excellent verbal and written communication skills
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to multitask and prioritize responsibilities
• Professional, dependable, and trustworthy
• Ability to work independently and as part of a team

Preferred

• Experience working directly with customers

What We're Looking For

We are looking for someone who takes pride in their work and can take ownership of the bookkeeping responsibilities while also being an integral part of our office team.

The right candidate will be comfortable working with numbers and financial information but will also enjoy interacting with people. Strong communication skills, professionalism, reliability, and a positive attitude are extremely important.

This is a full-time position with an opportunity to become a valuable, long-term member of our agency.