Full-Time Unit Secretary: Key Administrative Support

Apploi; Andover (MA); On-site; USD 26,000 - 30,000; Full time

Job summary

Apploi is hiring a Unit Secretary for our nursing unit. This full-time role supports clerical and administrative tasks, maintains resident records, and facilitates communication among staff, physicians, and families.

The position emphasizes organization, confidentiality, and efficient workflow on a clinical unit. Requirements include a high school diploma or GED, at least one year of related experience, and proficiency with Microsoft Office.

Qualifications

• High school diploma or GED is required.
• Minimum of one year of related experience as a Unit Secretary or equivalent.
• Strong organizational skills with the ability to multitask and work independently.
• Proficiency in Microsoft Office Suite is required.
• Maintains confidentiality per HIPAA and policies.

Responsibilities

• Provide clerical and administrative support to the nursing unit and clinical staff.
• Maintain accurate, organized resident records and unit documentation.
• Assist with communication between nursing staff, physicians, families, and other departments.
• Manage phone calls, messages, and correspondence promptly and professionally.
• Support scheduling, tracking forms, and maintaining unit organization and workflow.
• Ensure supplies, forms, and office materials are properly stocked and available for use.
• Maintain confidentiality of all resident and facility information in accordance with HIPAA and facility policies.
• Assist with general administrative tasks to support efficient unit operations.

Skills

Organizational skills

Multitasking

Independent work

Patience and tact

Cheerful disposition

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Apploi is hiring a Unit Secretary for our nursing unit. This full-time role supports clerical and administrative tasks, maintains resident records, and facilitates communication among staff, physicians, and families.

The position emphasizes organization, confidentiality, and efficient workflow on a clinical unit. Requirements include a high school diploma or GED, at least one year of related experience, and proficiency with Microsoft Office.