Unit Secretary — Patient Records & Care Coordination

Legacy Healthcare; Highland Park (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

Legacy Healthcare is seeking a Unit Secretary to perform clerical duties, coordinate unit activities, and manage information flow on the nursing units. You will handle filing, transcription of orders, charting, and communication with staff, guests, and families.

The role requires at least a high school diploma and about one year of administrative experience in a healthcare or similar setting. Flexibility for 24/7 operations and supporting other departments is expected.

Qualifications

• High school diploma or equivalent.
• One year experience in an administrative role.
• Strong communication and organizational skills.

Responsibilities

• Records medical and administrative information in accordance with policies.
• Maintains and updates filing system for the unit.
• Answers the telephone professionally and directs calls or takes messages.
• Transcribes physicians’ orders to care plans and related documents.
• Charts nurses’ notes reflecting care and resident response.
• Forwards new diet orders to the Dietary Director.
• Notifies family or designated contact of changes in resident condition.
• Assists in admissions, transfers and discharges.
• Provides front desk coverage and supports other staff.
• Types and proofreads correspondence and reports, ensuring accuracy.
• Reports hazardous conditions and equipment or supply issues.
• Maintains infection control practices and safety standards.

Skills

Administrative support

Telephone etiquette

Record keeping

Communication

Education

High school diploma

Associates degree

Tools

Microsoft Office

EMR systems

Job description

Legacy Healthcare is seeking a Unit Secretary to perform clerical duties, coordinate unit activities, and manage information flow on the nursing units. You will handle filing, transcription of orders, charting, and communication with staff, guests, and families.

The role requires at least a high school diploma and about one year of administrative experience in a healthcare or similar setting. Flexibility for 24/7 operations and supporting other departments is expected.