Office Manager

Peggy's Home Care - Monterey, CA; Monterey (CA); Vor Ort; USD 55.000 - 78.000; Vollzeit

Benefits dieser Stelle

401(k) matching

Competitive salary

Dental insurance

Free food & snacks

Paid time off

Training & development

Vision insurance

Zusammenfassung

Home Care Evolution in Monterey, CA is seeking an Office Manager to keep our home care operations running smoothly. You will supervise a small administrative team, ensure bills are paid, supplies stocked, and communications flow between field staff, clients, and leadership.

The role emphasizes calendar management, SOP updates with HR, budget oversight with vendors, and maintaining equipment and PPE. Strong organizational, multitasking, and communication skills are a must.

Qualifikationen

• 2+ years of office or healthcare administration experience.
• Proficiency with Microsoft 365, QuickBooks or similar AP software.
• Strong budget-tracking and vendor-negotiation skills.
• Excellent written and verbal communication with all staff and clients.
• Ability to supervise front-desk and billing staff and manage schedules.

Aufgaben

• Coordinate executive schedules, trainings, and deadlines.
• Update SOPs, onboarding checklists, and safety protocols.
• Negotiate with vendors and manage office budgets.
• Oversee equipment, inventory, laptops, EVV devices, PPE.
• Lead the team and foster a positive, people-first culture.

Kenntnisse

Office management experience

Budget-tracking

Vendor-negotiation

Communication

Tools

Microsoft 365

QuickBooks

AP software

EMR platforms

Scheduling software

Jobbeschreibung

Benefits

• 401(k) matching
• Competitive salary
• Dental insurance
• Free food & snacks
• Paid time off
• Training & development
• Vision insurance

Office Manager - Home Care Administration & Operations

Full-Time | 8 am - 5 pm | Monterey

Keep Our Care Running Smoothly!

Behind every outstanding caregiver visit is an organized, efficient office. As our Office Manager, you'll be the operational linchpin-consider processes, supervising a small administrative team, and ensuring bills are paid, supplies are stocked, and communication flows effortlessly between field staff, clients, and leadership.

Why You'll Love Working Here

• Competitive salary with merit-based raises
• Flexible daytime hours and generous PTO
• Supportive leadership that values your ideas and invests in professional development
• Clear advancement paths into HR, Finance, or Operations leadership

What You'll Tackle Day-to-Day

• Calendar & Meeting Mastery - Coordinate executive schedules, staff trainings, and compliance deadlines so nothing slips through the cracks.
• Process & Policy Builder - Partner with HR to update SOPs, onboarding checklists, and safety protocols that meet state home-care regulations.
• Vendor & Budget Oversight - Negotiate with medical-supply and IT vendors, manage expense reports, and track the general office budget against monthly targets.
• Equipment & Inventory Control - Keep laptops, phones, EVV devices, and PPE fully stocked and in working order.
• Team Lead & Culture Champion - Supervise front-desk and billing staff, delegate tasks, and foster a positive, people-first workplace.

What Makes You a Great Fit

• 2+ years of office management, medical practice management, or healthcare administration experience (home-care or hospice a plus).
• Confident with Microsoft 365, QuickBooks or similar AP software, and cloud-based scheduling/EMR platforms.
• Strong budget-tracking and vendor-negotiation skills.
• Organized multitasker who can pivot from payroll questions to supply orders without losing focus.
• Professional, friendly communicator-written and verbal with all levels of staff and clientele.