Full Time Bilingual Office Manager

Caring Life Services; Reading (Berks County); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive salary

Health insurance

Paid time off

Birthday pay

Quarterly bonuses

Job summary

Caring Life Services in Reading, PA is seeking a Bilingual Office Manager to support daily operations of our home care agency. You will oversee administrative functions, assist with EVV and payroll tasks, manage client records, and coordinate staff to ensure high-quality service for clients and caregivers.

Responsibilities include supervising administrative staff, maintaining regulatory compliance, handling budgeting and invoicing, and improving office processes.

Qualifications

• Degree in healthcare administration, business management, or related field preferred.
• Experience in office management or administrative roles, preferably in healthcare.
• Strong organizational, communication, and computer skills; knowledge of regulations.

Responsibilities

• Oversee daily office operations and productive workflow.
• Supervise administrative staff and provide training.
• Assist with budgeting, payroll, invoicing, and financial reporting.
• Support intake, scheduling, and client record coordination.
• Ensure regulatory compliance and accurate documentation.
• Maintain clear communication with clients, caregivers, and stakeholders.
• Manage office supplies and equipment inventory.
• Develop and implement office policies to improve efficiency.

Skills

Organizational skills

Multitasking

Communication skills

Computer proficiency

Healthcare compliance

HHA experience

Education

Healthcare administration degree

Tools

Office software

Scheduling systems

Job description

Caring Life Services is looking for an Bilingual Office Manager in Reading PA. The Office Manager plays a key role in the day-to-day operations of our home care agency. This position supports the Director of Operations in overseeing office functions, ensuring smooth administrative operations, and providing excellent customer service to clients and staff. The Office Manager is responsible for maintaining office organization,assisting with EVV and payroll tasks, managing client records, and assisting with staff coordination.

The Office Manager is responsible for overseeing the daily operations of the home care agency's office. This role includes managing administrative staff, ensuring efficient office processes, and maintaining compliance with regulatory standards. The Office Manager plays a key role in supporting the agency's mission to provide high-quality care to clients.

KeyResponsibilities:

• Office Operations:Manage daily office functions, ensuring efficient workflow and a productive environment.
• Staff Supervision:Oversee administrative staff, providing guidance, training, and support to ensure effective performance.
• Financial Management:Assist with budgeting, payroll, invoicing, and financial reporting to maintain the agency’s fiscal health.
• Client Coordination:Support intake and scheduling processes, ensuring that client needs are met promptly and efficiently.
• Compliance:Ensure that the agency adheres to state and federal regulations, maintaining accurate records and documentation.
• Communication:Serve as a point of contact for clients, caregivers, and other stakeholders, facilitating clear communication and addressing concerns.
• Inventory Management:Monitor and manage office supplies and equipment, ensuring resources are available as needed.
• Policy Development:Assist in developing and implementing office policies and procedures to improve operational efficiency.

Qualifications:

• Education:Degree in healthcare administration, business management, or a related field preferred.
• Experience:Previous experience in office management or administrative roles, preferably in a healthcare setting.
• Skills:
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in computer software, including office suites and scheduling systems.
  • Knowledge of healthcare regulations and compliance requirements.
  • HHA exchange experience preferred.

Additional Requirements:

• Ability toworkindependently and as part of a team.
• Strong problem-solving and decision-making skills.
• Compassionate and client-focused approach.

Benefits:

• Competitive salary
• Health insurance, paid time off, birthday pay, quarterly bonuses