Office Manager

Peggy's Home Care - Monterey, CA; Monterey (CA); Vor Ort; USD 55.000 - 75.000; Vollzeit

Benefits dieser Stelle

401(k) matching

Competitive salary

Dental insurance

Free food & snacks

Paid time off

Training & development

Vision insurance

Zusammenfassung

Peggy's Home Care - Monterey, CA is seeking an Office Manager to oversee home care administration and operations from our Monterey location. The role focuses on keeping schedules, processes, and communications flowing smoothly between field staff, clients, and leadership.

You will supervise a small administrative team, handle bills, vendor negotiations, and ensure regulatory compliance. This full-time position offers daytime hours, PTO, and development opportunities.

Qualifikationen

• 2+ years in office or healthcare admin management.
• Experience with Microsoft 365, QuickBooks, and cloud-based scheduling/EMR.
• Strong budgeting, vendor negotiations, and staff supervision.

Aufgaben

• Coordinate executive calendars, meetings, and trainings to ensure compliance and deadlines.
• Partner with HR to update SOPs, onboarding checklists, and safety protocols.
• Oversee vendor relations, budgets, and expense reports to meet monthly targets.
• Manage equipment and inventory (laptops, phones, devices) and keep PPE stocked.
• Supervise front-desk and billing staff, fostering a positive, people-first culture.

Kenntnisse

Office management

Medical practice management

Healthcare administration

Budget tracking

Vendor negotiation

Multitasking

Communication skills

Team supervision

Tools

Microsoft 365

QuickBooks

EMR scheduling platform

Jobbeschreibung

Benefits

• 401(k) matching
• Competitive salary
• Dental insurance
• Free food & snacks
• Paid time off
• Training & development
• Vision insurance

Office Manager - Home Care Administration & Operations

Full-Time | 8 am - 5 pm | Monterey

Keep Our Care Running Smoothly!

Behind every outstanding caregiver visit is an organized, efficient office. As our Office Manager, you'll be the operational linchpin-consider processes, supervising a small administrative team, and ensuring bills are paid, supplies are stocked, and communication flows effortlessly between field staff, clients, and leadership.

Why You'll Love Working Here

• Competitive salary with merit-based raises
• Flexible daytime hours and generous PTO
• Supportive leadership that values your ideas and invests in professional development
• Clear advancement paths into HR, Finance, or Operations leadership

What You'll Tackle Day-to-Day

• Calendar & Meeting Mastery - Coordinate executive schedules, staff trainings, and compliance deadlines so nothing slips through the cracks.
• Process & Policy Builder - Partner with HR to update SOPs, onboarding checklists, and safety protocols that meet state home-care regulations.
• Vendor & Budget Oversight - Negotiate with medical-supply and IT vendors, manage expense reports, and track the general office budget against monthly targets.
• Equipment & Inventory Control - Keep laptops, phones, EVV devices, and PPE fully stocked and in working order.
• Team Lead & Culture Champion - Supervise front-desk and billing staff, delegate tasks, and foster a positive, people-first workplace.

What Makes You a Great Fit

• 2+ years of office management, medical practice management, or healthcare administration experience (home-care or hospice a plus).
• Confident with Microsoft 365, QuickBooks or similar AP software, and cloud-based scheduling/EMR platforms.
• Strong budget-tracking and vendor-negotiation skills.
• Organized multitasker who can pivot from payroll questions to supply orders without losing focus.
• Professional, friendly communicator-written and verbal with all levels of staff and clientele.