Fulfillment & Filings Specialist — Hybrid

Cogency Global Inc; Boston (MA); Hybrid; USD 45,000 - 55,000; Full time

Job summary

Cogency Global Inc. is seeking an administrative specialist to support mail processing, service of process, and state filings. This hybrid role is based in the Boston area and requires meticulous attention to detail.

You will perform daily state runs to the Secretary of State, handle fulfillment requests, review documents for completeness, and coordinate with clients and internal teams to ensure accurate filings and timely processing. Monday–Friday, 9am–5pm, with a salary around $50,000.

Qualifications

• High school diploma or equivalent.
• MS Word, Excel, Outlook and Teams proficiency.

Responsibilities

• Receive and process incoming mail and service of process.
• Perform daily state runs to the Secretary of State office.
• Process fulfillment requests, filings, searches, certified copies, good standings, certificates of facts, and service orders.
• Review documents for completeness, accuracy, and required information.
• Review and submit corporate and UCC filings with internal teams, clients, agencies, and branches.
• Maintain productivity, quality, turnaround and error-rate expectations.
• Serve as a subject matter resource on fees, forms, and state requirements.

Skills

MS Word

Excel

Outlook

Teams

Communication

Organization

Multitasking

Attention to detail

Independent work

Education

High school diploma or equivalent

Job description

Cogency Global Inc. is seeking an administrative specialist to support mail processing, service of process, and state filings. This hybrid role is based in the Boston area and requires meticulous attention to detail.

You will perform daily state runs to the Secretary of State, handle fulfillment requests, review documents for completeness, and coordinate with clients and internal teams to ensure accurate filings and timely processing. Monday–Friday, 9am–5pm, with a salary around $50,000.