Fulfillment Associate

Cogency Global; Boston (MA); Hybrid; USD 45,000 - 55,000; Full time

Job summary

Cogency Global Inc. is seeking an administrative specialist to support mail processing, service of process, and state filings. This hybrid role is based in the Boston area and requires meticulous attention to detail.

You will perform daily state runs to the Secretary of State, handle fulfillment requests, review documents for completeness, and coordinate with clients and internal teams to ensure accurate filings and timely processing. Monday–Friday, 9am–5pm, with a salary around $50,000.

Qualifications

• High school diploma or equivalent.
• MS Word, Excel, Outlook and Teams proficiency.

Responsibilities

• Receive and process incoming mail and service of process.
• Perform daily state runs to the Secretary of State office.
• Process fulfillment requests, filings, searches, certified copies, good standings, certificates of facts, and service orders.
• Review documents for completeness, accuracy, and required information.
• Review and submit corporate and UCC filings with internal teams, clients, agencies, and branches.
• Maintain productivity, quality, turnaround and error-rate expectations.
• Serve as a subject matter resource on fees, forms, and state requirements.

Skills

MS Word

Excel

Outlook

Teams

Communication

Organization

Multitasking

Attention to detail

Independent work

Education

High school diploma or equivalent

Job description

Are you looking for a company committed to integrity, fairness, and fun? Are you in search of a corporate culture that fosters career development and values work-life balance? Would you like to be a part of a fantastic, growing team? If you answered yes to these questions, then we have a position you should apply for!

Responsibilites

• Receive and process incoming mail and service of process.
• Perform daily state runs to the Secretary of State office.
• Process fulfillment requests, filings, searches, certified copies, good standings, certificates of facts, and service orders.
• Review documents for completeness, accuracy, and required information.
• Review and submit corporate and UCC filings in accordance with applicable laws and guidelines. Communicate with internal teams, clients, agencies, and branch offices.
• Maintain productivity, quality, turnaround, and error-rate expectations.
• Serve as a subject matter resource on fees, forms, and state requirements. Utilize and update team resources on SharePoint.

Requirements

• High school diploma or equivalent.
• Ability to walk to the Secretary of State office twice per day at a minimum.
• Strong computer and research skills, including MS Word, Excel, Outlook and Teams.
• Strong communication, organization, multitasking, and attention to detail.
• Ability to work independently and as part of a fast-paced team.
• Ability to meet deadlines and quality standards.

Additional Information

Job Type: Hybrid, M-F Hours: 9 a.m. – 5 p.m. Salary Range:$50K