Front Office Leader & Operations Coordinator

Arnold Oil Company of Austin, L.P.; Town of Texas (WI); On-site; USD 29,000 - 32,000; Full time

Job summary

Arnold Oil Company Fuels is seeking an Office Manager to oversee front office activities at the Midland, TX location. You will supervise staff, manage reception, mail, purchasing, and office facilities, and back up other offices as needed.

The role requires High School diploma and the ability to work in a fast-paced environment, with a strong emphasis on organization and accurate record-keeping. Strong customer service and familiarity with MS Office are essential, along with basic accounting

Qualifications

• High School Diploma required.
• Ability to work in a fast-paced environment.
• Strong organizational and record-keeping skills.
• Good working knowledge of basic accounting principles.

Responsibilities

• Greeting visitors and handling high-volume phone calls with professionalism.
• Scanning documents and routing them to correct locations.
• Office supply purchasing and stock management.
• Communicating via email with coworkers and external parties.
• Filing, timekeeping, and accurate daily time records.
• Assist customers, vendors, and employees as needed.
• Use Microsoft Outlook, Excel, Word, PDI, and TimeStar efficiently.
• Accounts payable data entry, statement reconciliation, and expense reporting.
• Support HR, AP and payroll tasks as needed.
• Coordinate New Hire Orientation setup.
• Maintain good relationships with customers and vendors.
• Act as liaison between staff and management.
• Performs other tasks as assigned by management.

Skills

Strong organizational skills

Attention to detail

Courteous customer service

Record-keeping accuracy

Confidential information handling

Education

High School diploma

Tools

Microsoft Outlook

Excel

Word

PDI system

TimeStar

Job description

Arnold Oil Company Fuels is seeking an Office Manager to oversee front office activities at the Midland, TX location. You will supervise staff, manage reception, mail, purchasing, and office facilities, and back up other offices as needed.

The role requires High School diploma and the ability to work in a fast-paced environment, with a strong emphasis on organization and accurate record-keeping. Strong customer service and familiarity with MS Office are essential, along with basic accounting