Office Manager (8962)

Arnold Oil Company of Austin; Midland (TX); On-site; USD 29,000 - 32,000; Full time

Job summary

Arnold Oil Company Fuels is seeking an Office Manager for its Midland, TX location. The role oversees front-office activities, reception, mail, supplies, and facilities, while supervising staff and providing backup to other departments as needed.

The ideal candidate will manage time records, support HR/payroll, assist applicants, and ensure smooth daily operations. Proficiency with Outlook, Excel, Word, and related systems is required.

Qualifications

• Strong organizational skills in a fast-paced environment.
• Detailed records management and alpha/numerical filing.
• Proficiency with MS Office and timekeeping systems.

Responsibilities

• Greet visitors and handle high volumes of calls while delivering customer service.
• Scan documents for routing and filing.
• Manage office supplies and equipment; maintain stock levels.
• Process invoices and assist payroll/accounting as needed.
• Support HR and onboarding tasks as needed.
• Coordinate New Hire Orientation and coordinate with departments.

Skills

Organization

Attention to detail

Customer service

Accounting principles

Office equipment

Education

High School Diploma

Tools

Outlook

Excel

Word

PDI

TimeStar

Job description

Job Details

• Job Location: Arnold Oil Company Fuels - Midland, TX - Midland, TX 79707


• Position Type: Full Time


• Education Level: High School


• Salary Range: $21.00 - $23.00 Hourly

Position Overview

The Office Manager reports to the President – AOC Fuels, and is responsible for overall front office activities, including the reception area, mail, office supply purchasing requests and office facilities. The incumbent will be responsible for supervision of office staff to ensure maximum productivity, while also assisting other Arnold Oil Company Fuels departments and perform the duties of other office employees, as a backup, upon their absence.

Primary Job Functions

• General office duties which include:


• Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers.


• Scanning various paperwork to be sent to the proper locations.


• Office supply management, purchasing and maintaining proper stock levels


• Use of email to communicate with co-workers and outside entities


• Filing paperwork


• Recording daily time records accurately


• Assisting walk-in customers and directing them in the proper direction


• Assisting vendors with any questions or issues they may having.


• Assisting Employees with questions or issues they may be having


• Assisting applicants and if needed, direct them to proper person or department


• Using computer and being able to navigate efficiently: Microsoft Outlook®, Excel®, Word®, PDI, and TimeStar


• Accounts Payable: Enter invoices into PDI, reconcile statements and expense reports


• Assist HR, Accounts Payable and Payroll as needed


• Assist with setting up New Hire Orientation for new employees


• Maintains good working relationships with customers and vendors.


• Act as liaison between employees and upper management


• Other tasks as assigned by management

Qualifications

• Ability to work in a fast-paced environment


• Strong organizational skills for alpha and numerical file maintenance


• Keen attention to detail


• Ability to keep detailed records


• Courteous and polite manner with customers


• Good working knowledge of Accounting principles


• Ability to operate standard office equipment, e.g. copy machines, fax machines, telephone, computer, etc.


• Ability to maintain in confidence all sensitive information gained through the performance of assigned duties and responsibilities


• Ability to adhere to Company policies and work requirements

Education Requirements

High School Diploma

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