Office Manager

Cadre Energy Solutions; Midland (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Cadre Energy Solutions in Midland, TX is seeking an organized Office Manager to support two offices, oversee day-to-day operations, and provide administrative support for onboarding and HR processes.

The ideal candidate will be highly organized, comfortable working with staff at all levels, manage multiple priorities in a fast-paced energy-services environment, and travel between Midland and Carlsbad as needed.

Qualifications

• 2+ years of experience in office management, administrative support, HR coordination, or a similar role.
• Previous HR or employee onboarding experience strongly preferred.
• Experience with HR/payroll systems such as ADP is a plus.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.

Responsibilities

• Manage the day-to-day operations of the Midland office.
• Serve as the primary point of contact for office-related needs.
• Maintain office supplies, equipment, and general office organization.
• Coordinate vendors, office services, deliveries, and maintenance as needed.
• Help maintain a professional, organized, and welcoming workplace.
• Assist with company meetings, events, and employee activities.
• Maintain office records and documentation.
• Support leadership and employees with administrative needs.
• Assist with onboarding process for new employees from offer acceptance through their first day.
• Coordinate new-hire paperwork and required documentation.
• Help ensure new employees complete required ADP, DISA, WEX, Expensify, and other onboarding requirements.
• Track onboarding progress and follow up on outstanding items.
• Coordinate drug-screening and background-check requirements as applicable.
• Assist with collecting driver’s licenses, insurance information, and other required employee documents.
• Prepare new-hire materials, equipment, supplies, and office access.
• Send new-hire welcome communications and help employees navigate their first days with the company.
• Maintain accurate and confidential employee records.
• Serve as a point of contact for employees with basic HR and administrative questions and escal…

Skills

Organizational skills

Time management

Communication skills

Independence/ownership

Customer service

Tools

Microsoft Office

Outlook

Excel

Job description

Cadre Energy Solutions is seeking an organized, dependable, and people-focused Office Manager to support our Midland, TX, and Carlsbad, NM offices. This position will oversee the day-to-day office operations while providing administrative support for employee onboarding and HR-related processes.

The ideal candidate is someone who is highly organized, comfortable working with employees at all levels, and able to manage multiple priorities in a fast-paced energy-services environment. Comfortable traveling between the two offices.

Key Responsibilities

Office Management

Manage the day-to-day operations of the Midland office.

Serve as the primary point of contact for office-related needs.

Maintain office supplies, equipment, and general office organization.

Coordinate vendors, office services, deliveries, and maintenance as needed.

Help maintain a professional, organized, and welcoming workplace.

Assist with company meetings, events, and employee activities.

Maintain office records and documentation.

Support leadership and employees with administrative needs.

Employee Onboarding & HR Support

Assist with the onboarding process for new employees from offer acceptance through their first day.

Coordinate new-hire paperwork and required documentation.

Help ensure new employees complete required ADP, DISA, WEX, Expensify, and other onboarding requirements.

Track onboarding progress and follow up on outstanding items.

Coordinate drug-screening and background-check requirements as applicable.

Assist with collecting driver’s licenses, insurance information, and other required employee documents.

Prepare new-hire materials, equipment, supplies, and office access.

Send new-hire welcome communications and help employees navigate their first days with the company.

Maintain accurate and confidential employee records.

Serve as a point of contact for employees with basic HR and administrative questions and escal…

Administrative Support

Help coordinate company-issued phones, laptops, equipment, and supplies.

Assist with Tyndale and employee apparel needs.

Support employee communications and HR initiatives.

Assist with maintaining employee information and documentation in company systems.

Provide general administrative support to management and the HR function.

Qualifications

2+ years of experience in office management, administrative support, HR coordination, or a similar role.

Previous HR or employee onboarding experience strongly preferred.

Experience with HR/payroll systems such as ADP is a plus.

Strong organizational and time-management skills.

Excellent written and verbal communication skills.

Ability to maintain confidentiality and handle sensitive employee information.

Strong attention to detail and follow-through.

Comfortable working independently and taking ownership of responsibilities.

Proficient in Microsoft Office, Outlook, Excel, and other business software.

Ability to manage multiple priorities in a fast-paced environment.

Professional, approachable, and service-oriented.

What We’re Looking For

We’re looking for someone who will take ownership of the Midland office, keep things running smoothly, and make sure employees have a positive experience from the moment they join Cadre.

This person should be the type who sees something that needs to be done and takes care of it without having to be asked.