Office Manager

Arnold Oil Company of Austin, L.P.; Town of Texas (WI); On-site; USD 29,000 - 32,000; Full time

Job summary

Arnold Oil Company Fuels is seeking an Office Manager to oversee front office activities at the Midland, TX location. You will supervise staff, manage reception, mail, purchasing, and office facilities, and back up other offices as needed.

The role requires High School diploma and the ability to work in a fast-paced environment, with a strong emphasis on organization and accurate record-keeping. Strong customer service and familiarity with MS Office are essential, along with basic accounting

Qualifications

• High School Diploma required.
• Ability to work in a fast-paced environment.
• Strong organizational and record-keeping skills.
• Good working knowledge of basic accounting principles.

Responsibilities

• Greeting visitors and handling high-volume phone calls with professionalism.
• Scanning documents and routing them to correct locations.
• Office supply purchasing and stock management.
• Communicating via email with coworkers and external parties.
• Filing, timekeeping, and accurate daily time records.
• Assist customers, vendors, and employees as needed.
• Use Microsoft Outlook, Excel, Word, PDI, and TimeStar efficiently.
• Accounts payable data entry, statement reconciliation, and expense reporting.
• Support HR, AP and payroll tasks as needed.
• Coordinate New Hire Orientation setup.
• Maintain good relationships with customers and vendors.
• Act as liaison between staff and management.
• Performs other tasks as assigned by management.

Skills

Strong organizational skills

Attention to detail

Courteous customer service

Record-keeping accuracy

Confidential information handling

Education

High School diploma

Tools

Microsoft Outlook

Excel

Word

PDI system

TimeStar

Job description

Job Details

• Job Location: Arnold Oil Company Fuels - Midland, TX - Midland, TX 79707


• Position Type: Full Time


• Education Level: High School


• Salary Range: $21.00 - $23.00 Hourly

Position Overview

The Office Manager reports to the President – AOC Fuels, and is responsible for overall front office activities, including the reception area, mail, office supply purchasing requests and office facilities. The incumbent will be responsible for supervision of office staff to ensure maximum productivity, while also assisting other Arnold Oil Company Fuels departments and perform the duties of other office employees, as a backup, upon their absence.

Primary Job Functions

• General office duties which include:


• Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers.


• Scanning various paperwork to be sent to the proper locations.


• Office supply management, purchasing and maintaining proper stock levels


• Use of email to communicate with co-workers and outside entities


• Filing paperwork


• Recording daily time records accurately


• Assisting walk-in customers and directing them in the proper direction


• Assisting vendors with any questions or issues they may having.


• Assisting Employees with questions or issues they may be having


• Assisting applicants and if needed, direct them to proper person or department


• Using computer and being able to navigate efficiently: Microsoft Outlook®, Excel®, Word®, PDI, and TimeStar


• Accounts Payable: Enter invoices into PDI, reconcile statements and expense reports


• Assist HR, Accounts Payable and Payroll as needed


• Assist with setting up New Hire Orientation for new employees


• Maintains good working relationships with customers and vendors.


• Act as liaison between employees and upper management


• Other tasks as assigned by management

Qualifications

• Ability to work in a fast-paced environment


• Strong organizational skills for alpha and numerical file maintenance


• Keen attention to detail


• Ability to keep detailed records


• Courteous and polite manner with customers


• Good working knowledge of Accounting principles


• Ability to operate standard office equipment, e.g. copy machines, fax machines, telephone, computer, etc.


• Ability to maintain in confidence all sensitive information gained through the performance of assigned duties and responsibilities


• Ability to adhere to Company policies and work requirements

Education Requirements

High School Diploma

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