Front Office Launch Coordinator - NYC

Symmetryinvestments; New York (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

Symmetry Investments is seeking a polished, highly organized Receptionist / Front Office Coordinator for our newly opened NYC office. This on‑site role requires exceptional communication, discretion, and the ability to manage a reception area and meeting suites in a corporate setting.

Responsibilities include greeting guests, coordinating meeting rooms, handling calls and courier logistics, and partnering with the Office Manager on facilities and vendor coordination.

Qualifications

• Minimum 2 years in a corporate reception, administrative, or front‑of‑house role.
• Proficiency with Microsoft Office Suite including MS Teams.
• Polished presentation, integrity, discretion, and reliability.
• Excellent written, verbal, and phone etiquette skills.
• Collaborative, adaptable, and able to solve problems independently.

Responsibilities

• Manage the front desk and phone lines, welcoming guests and staff with professionalism.
• Oversee front‑of‑house presentation and ensure meeting rooms and shared spaces are immaculate.
• Coordinate meeting room bookings and logistics to ensure meetings run smoothly.
• Monitor and direct incoming calls and messages promptly and accurately.
• Handle incoming/outgoing correspondence, courier, shipping, and taxi arrangements.
• Partner with the Office Manager on facilities, maintenance, and vendor coordination.
• Act as Fire Marshal and First Aider.
• Liaise with security to manage guest access and passes.
• Support visiting staff with desk allocations and workplace guidance.
• Take on ad hoc administrative tasks and special projects.

Skills

Experience in corporate reception

Microsoft Office Suite

MS Teams

Communication skills

Teamwork

Discretion

Customer service

Tools

MS Office Suite

MS Teams

Job description

Symmetry Investments is seeking a polished, highly organized Receptionist / Front Office Coordinator for our newly opened NYC office. This on‑site role requires exceptional communication, discretion, and the ability to manage a reception area and meeting suites in a corporate setting.

Responsibilities include greeting guests, coordinating meeting rooms, handling calls and courier logistics, and partnering with the Office Manager on facilities and vendor coordination.